HR software for every Indian state

Why your state matters for HR

Most Indian employment rules are central. EPF and ESI work the same way in Surat as they do in Shillong. A few things are local. Professional tax slabs are set by each state. Shops and Establishments registration is filed with your state authority. Holiday lists differ.

So while the Offrd platform is identical wherever you sit, the work location you enter decides which professional tax slab applies and which company details print on each letter. Choose your state to open a hub built around the cities and districts your team actually works in.

How long do payslips and wage records have to be kept?

Wage and attendance registers are inspection documents, so they are kept for the period the applicable Act and rules set, commonly three years and in several states longer. The safer habit at a company in India is to keep every issued payslip indefinitely, because it costs nothing and it is the first thing asked for in a provident fund enquiry or a wage claim.

Records only help if they are consistent. A payslip regenerated from current settings two years later will not match the one issued at the time unless the issued copy was stored.

muster roll and wage registers

How long can probation run, and what ends it?

Three to six months is the normal range in India, and the length comes from the appointment letter rather than from a central statute. What ends it is a confirmation letter. Where none is issued, the employee is usually treated as confirmed by conduct once the period has passed and they are still working.

Probation does not suspend anything statutory. Provident fund enrolment, continuous service for gratuity and maternity entitlement all run from the actual date of joining.

how probation works in India

What clauses do Indian appointment letters usually miss?

Confidentiality that survives the end of employment, a clean statement of who owns work product, the deduction authority needed to recover notice pay or an advance, and a clause covering transfer between locations. Small companies also skip the retirement age, which matters when someone has been there twenty years.

None of this needs long legal drafting. It needs a standard clause set that everyone in the company uses without editing it per hire.

the policies a small Indian employer needs

Why do leave balances go wrong?

Because the policy and the spreadsheet drift apart. Accrual is monthly, approvals arrive by message, loss of pay is applied in payroll but not in the leave record, and nobody reconciles the two until someone resigns. Then the encashment figure is argued over.

One record, updated when leave is approved rather than at the end of the year, removes most of it. For a team of thirty in India that is a small amount of discipline with a direct effect on the exit settlement.

leave rules in India

Browse HR software by state and union territory

Each hub covers offer letters, attendance, payroll ready documents and onboarding for that region, then links down to its city pages. Open yours below.

Looking for a metro instead?

If you are in a major city, start with the metro page. It carries the same documents and local context as the state hubs.

What you can do from any state

The same platform runs from joining to exit. No modules to configure, no setup project, no setup fee.

Questions about Offrd across states

Quick answers on coverage, compliance and pricing.