Kohima, Nagaland
Offrd is HR and payroll software for small companies in Kohima. You generate offer letters, payslips, and exit papers in minutes, with EPF, ESI, gratuity, and Nagaland professional tax built in. Attendance and leave sit in the same place. Start with 50 free credits and pay only when you generate.
Setup under two minutes. Runs in a browser and on your team's phones.
Kohima sits in Kohima district. Part of what follows is decided locally and is not the same in the next district, and the rest runs on central law and does not move at all.
Please check this before you act on it. Offices move, jurisdictions get redrawn and rates are revised, often quietly. Ring the department to confirm the address, and get your CA or labour adviser to sign off the compliance position. Treat this as background, not advice. Offrd is independent of every office named above. Checked on 12 September 2026. If a detail has moved since, write to service@offrd.co.
Nagaland's industries department publishes more current MSME data than most small states in this project, though its own figures conflict on one count, worth flagging rather than picking whichever number looks better.
The department's live homepage separately shows 59,665, an undated, evidently more current figure from a different feed, we have reported both rather than choose one. Kohima is named as the state's second highest registering district after Dimapur, without its own separate count given.
To 8,691 entrepreneurs through December 2023, generating an estimated 19,719 direct and indirect jobs, per the Directorate of Industries and Commerce's own annual report.
A detailed project report has been submitted to the nodal Tool Room and Training Centre in Guwahati, but the cluster carries no unit count or turnover figure yet, it is not yet operational.
Still with the Directorate's Engineering Wing as of the department's own annual report, with no completed plot or unit count published.
MSME and Udyam registration for the district.
Shops and establishment registration and labour compliance.
GST and commercial tax registration for employers.
State industries department, publishes annual administrative reports.
Nagaland IndustriesConfirm this before you rely on it. Figures come from the Department of Industries and Commerce's FY2023-24 annual administrative report and its own live homepage counters. Cane and bamboo craft, often associated with Nagaland generally, is documented by the same department as a cluster located in Kiphire district, not Kohima, so we have not attributed it here. Office addresses and contact details can change on a notification you will not see. Verify the office and its current jurisdiction before you act on it, and take advice from your chartered accountant or labour law adviser. None of this is legal or tax advice. Offrd has no connection to the offices named and does not represent them. Checked 12 September 2026. Spot something out of date? Tell us at service@offrd.co.
It depends on two things: how many people are employed, and what the state notification says for establishments that are not factories. The Act covers factories with ten or more people in the first instance, and state governments extended it to shops, hotels and similar establishments by notification. Because that extension is a state decision, the headcount trigger varies.
Where it does apply, the employee half is a payslip deduction and the employer half is a cost above salary. Both are calculated on gross wages, not on basic pay, which is where the arithmetic differs from provident fund.
Enough to pay 15 days of wages for every completed year of service for every employee who will cross five years. For a growing company that number gets large quietly, because it is driven by the basic pay of long serving people rather than by headcount.
Since 21 November 2025 there is a second check on the wage base. Where allowances excluded from wages exceed half of total remuneration, the excess is added back. A salary structure that kept basic pay thin to hold the liability down no longer does so.
Kohima comes under Kohima district. That is the unit the labour department works in, so it decides which office you deal with.
Levied. Department of Taxes, Government of Nagaland, under the Nagaland Profession Tax Act and Rules, amended up to the Profession Tax (5th Amendment) Act, 2021. The department runs a Professional Tax e-service with online registration and payment.
Gross wages for the month. That is a different base from provident fund, which is calculated on basic pay plus dearness allowance, and it is a common source of payroll errors.
The entitlement comes from the state Shops and Establishments Act for non factory workplaces, and it is one of the areas where the rules really do change at the border. Earned leave accrual, the carry forward cap and the qualifying period are all set state by state.
The Occupational Safety, Health and Working Conditions Code, 2020 sets a national reference point of one day of leave for every twenty days worked, eligibility after 180 days in the calendar year, and a carry forward cap of 30 days. The existing state Acts continue in force while the codes settle in.
Most owners arrive with the same handful of questions before they try a new tool. Here they are, answered without the gloss. If yours is not on the list, the support team will take it, but these six cover what comes up most in Kohima.
Yes, and it fits more naturally here than in most states. English has been the sole official language of Nagaland since 1967, used across government and schools. So an offer letter, a payslip, and an HR policy in clear English read the way your staff already work. Offrd is an English platform, which matches Kohima rather than working against it.
Yes. Nagaland levies professional tax on salaries, and pay below 4,000 rupees a month is exempt. Offrd applies the right slab on each payslip, next to EPF and ESI, so the deduction shows correctly. Offrd does the calculation and hands your accountant clean figures. The challan itself is filed with the state, the same as your provident fund return.
It can. The Hornbill Festival each December lifts demand for hotels, homestays, food, and event staff around Kohima, and the hiring clusters with it. You issue offers in bulk from one record, and when the season ends the exit letters read from that same record. On the pay per document plan, the quiet months that follow cost you nothing.
Yes. Nagaland sits under the Inner Line Permit, so travel into the state carries an extra step. Onboarding is online, so a new hire submits Aadhaar, PAN, and bank details before the journey, and you approve them in the platform. By the time they reach Kohima, the file is complete and the first day is about work.
You pay 99 rupees per document, or 50 rupees per active employee a month on the subscription plan. Every new account opens with 50 free credits, so a real offer letter and a real payslip cost nothing to try. There is no monthly minimum on the pay per document plan, which suits a small team with an uneven calendar.
Neither is. A founder or an office manager runs Offrd without training, with setup under two minutes and no consultant call. Offrd is used by 4,000+ companies across 350+ cities in India and has won SoftwareSuggest awards for customer choice and support. Your data exports as CSV and documents stay as PDFs, so there is no lock in.
The platform covers the whole arc of employment, not one slice of it. You start with an offer letter, built from a short form into a branded compliant PDF. After probation comes the confirmation, then increments, and at the end the separation letter with a full and final settlement. Each document reads from the same record, so a figure you set on day one carries through to the last payslip.
In Kohima that breadth matters because the businesses are mixed. A guesthouse, a cafe, a retail shop, a clinic, a coaching centre, a contractor, a weaving or handicraft unit, each with a handful of staff and no HR desk. They all need the same few things done right, and they rarely need the heavy machinery a large company buys. One platform that issues a letter today and a payslip next week, without a specialist on the payroll, fits that shape far better than a suite built for a thousand person firm.
Onboarding gathers Aadhaar, PAN, and bank details online and checks them before the first day. Payslips compute EPF, ESI, gratuity, and the Nagaland professional tax slab. Attendance runs through the Atndnz app, with a QR or location check in for office and field staff alike, and leave goes to one manager for a quick approval. When you want policies, a questionnaire drafts a POSH policy and others in your company name, which the 2013 harassment law expects once you pass ten employees. You can create a sample offer letter to judge the output, or browse the full set of HR documents first.
Bulk work is where the time comes back. Confirm a group after probation, or run an increment cycle across the team, and the letters generate together, each carrying the right name and figures because they come from the record, not from memory. Whether the team is a single guesthouse or a shop with a small back office, the documents, payslips, and attendance all sit in one account, so nothing is scattered across phones and inboxes.
Payroll is where small mistakes turn into notices, so the rules are worth stating plainly. EPF runs at 12 percent from the employee and 12 percent from the employer. ESI adds 3.25 percent employer and 0.75 percent employee on wages up to 21,000 rupees a month. Gratuity is computed from basic pay. Nagaland professional tax sits on top, with low pay exempt below 4,000 rupees a month. Each of these carries its own base and its own ceiling, which is exactly the sort of detail a spreadsheet gets wrong on a busy day.
Offrd computes all of these on each payslip and gives you export ready files. The filings stay with your accountant: the professional tax return with the Nagaland Department of Taxes, the provident fund return with EPFO, and ESI with ESIC. Offrd makes that handover clean rather than a scramble at month end.
The ground rules changed on 21 November 2025, when the four Labour Codes took effect. They make a written appointment letter standard and fix basic pay at half of total wages. Offrd builds salary on that 50 percent basic rule, so your letters already sit on the right footing. The text is published by the Ministry of Labour and Employment.
None of this asks you to learn payroll law. You set a salary once and the deductions follow the rules without a second pass. Because every payslip, letter, and policy lives in one account, an audit or a back pay query is a matter of opening the record rather than rebuilding it from a folder of files. That is the quiet benefit of a system over a ledger of spreadsheets.
Two routes, picked by the month. Pay per document at 99 rupees, with nothing owed when you issue nothing. Or take the subscription at 50 rupees per active employee a month once volume is steady. Every account opens with 50 free credits, so a real offer and a real payslip cost nothing to try. That suits a town where the calendar runs hot in December and quiet by February.
A short example. Issue seven documents in a quiet month, say three offers and four payslips, and that is 693 rupees on the pay per document plan. With twenty active staff in the festival season, the subscription at 50 rupees each is 1,000 rupees a month and covers everything you produce. You sit on whichever is lower. The pricing plans lay out both, and the support team will help you choose.
Offrd does not try to be a full HR suite. There are no review cycles, no applicant pipeline, and no expense module sitting unused on a tab you never open. It does the few things a Kohima business needs, and it does them without a setup project or a training week. For a team of fifteen, that focus is the point, not a shortfall.
The trade is honest. You spend on the paperwork you actually produce, you keep your data in formats you can carry anywhere, and you get an English platform that suits the way Nagaland already runs its offices and schools. When you are ready, the next hire can go out on Offrd this afternoon. If your pain is automated tax filing rather than documents, a payroll first tool may fit you better, and that is worth saying plainly.
Open an account, take your 50 free credits, and send a compliant offer letter today. You pay only when you generate.
