HR and Payroll Software for Nursing Homes and Polyclinics in India
Offrd helps small and mid size healthcare centres automate staff letters, attendance, leaves and payslips. Built around Indian compliance so your team spends less time on paperwork and more time with patients.
Clinic HR without a separate HR team
Letters for nurses, technicians and admin. Mobile attendance for rotating shifts. PF, ESI and Professional Tax handled. Set up in under an hour for a single facility.
50 free credits on signup. No credit card needed.Made for busy clinics
Simple tools your front desk or admin can manage without a full HR team.
Offer and appointment letters
Create compliant letters for nurses, technicians and admin staff in minutes. Reusable templates keep wording consistent across hires. Offer letter generator.
Attendance via Atndnz
Employees mark attendance from their own mobile devices using QR or location based check ins through the Atndnz app. Shift configurations for morning, evening and night duty supported. Visit Atndnz.
Leave requests and approvals
Track leave requests digitally and keep schedules clear without paper registers. Nursing leave balances accumulate over time, so a clean record matters at FNF.
Payslips and payroll
Generate accurate payslips with PF, ESI and Professional Tax calculations for eligible staff. Payslip generator handles state slabs automatically.
Experience and relieving letters
Issue experience and relieving letters instantly when someone moves on. Separation letter software closes the exit cleanly.
All HR docs in one place
Store and access HR documents securely whenever you need them. Useful at Clinical Establishments Act renewal or NABH visits.
Compliance, without guesswork
Offrd fits Indian healthcare employers operating under state Shops and Establishments and central labour rules.
PF and ESI ready
Automatic PF and ESI calculations where applicable. Thresholds and statutory rules supported. PF calculation and ESI rules explained.
Professional Tax
Professional Tax handled as per the state you operate in. Karnataka, Maharashtra, West Bengal, Tamil Nadu, Gujarat, Kerala and others each have their own brackets.
Audit friendly records
Digital HR documents stored in your account for easy retrieval when you need them. Inspections take hours rather than days when records are organised.
Clinic challenges we solve
| Problem | How Offrd helps |
|---|---|
| Frequent hiring for nurses and technicians | Reusable offer templates with consistent clauses and formats. |
| Attendance tracking across departments | Employees mark attendance directly via Atndnz mobile check ins with QR or location verification. |
| Leave and shift day swaps tracked on paper | Digital leave requests and approvals, clear visibility for admins. |
| Payroll delays at month end | Payslips generated in a few clicks with PF, ESI and PT built in. |
| No dedicated HR team | Simple workflows that clinic owners or office admins can run daily. |
| Year end Form 16 preparation | Form 16 generation as part of the May 2026 release. |
Note: Offrd manages HR documentation, attendance and payroll for staff. It does not process or store patient medical data.
HR compliance for nursing homes and polyclinics
Nursing homes employ both clinical and non clinical staff, from nurses and paramedics to ambulatory care assistants, pharmacists and front desk executives. Each role has different salary structures, shift patterns and in some cases different statutory applicability. Managing all of them under a single HR process requires some structure. Ad hoc management works until it does not.
Healthcare establishments in India fall under state Shops and Establishments Acts or the Clinical Establishments Act depending on the state and size. Employment records, offer letters, attendance registers and payslips are the most commonly requested documents during inspections. Nursing homes that maintain these digitally in a structured system handle inspections faster and with fewer follow up requests.
PF and ESI are mandatory for nursing homes with eligible headcounts. For ESI, the wage ceiling applies to a large portion of nursing and support staff. Payslips that clearly show ESI deductions and employer contributions are a basic compliance requirement. Offrd generates these in a standard format that satisfies the statutory display requirements.
Shift management in nursing homes is particularly demanding. Eight hour rotating shifts, night duty and emergency call in patterns mean attendance records are rarely straightforward. Atndnz supports flexible shift configurations and generates reports that reflect actual hours rather than planned schedules.
Compliance under the Clinical Establishments Act
Nursing homes and polyclinics in states where the Clinical Establishments Registration and Regulation Act applies are subject to staffing standards as part of their registration conditions. Employment records including appointment letters and evidence of credentials are reviewed during registration and renewal. Facilities that maintain these records in an organised digital system can respond to renewal queries within hours rather than spending days searching through paper files.
Nurse and paramedic retention is an operational priority for most nursing homes. Structured pay with clear payslips showing PF, ESI, Professional Tax and net take home separately signals organisational maturity to clinical staff who may be choosing between you and a larger hospital. The payslip is a small document but it carries weight in how staff perceive their employer.
Tools and templates that help
Related industry guides
HR for hospitals and clinics · HR for dental clinics · HR for diagnostic labs · All industry guides.
FAQ for nursing home owners
Does Offrd handle rotating shift attendance for nurses?
Yes. Atndnz supports named shifts (Morning, Evening, Night) with configurable grace period for late check ins. Shift changeovers and weekly off patterns are tracked across departments.
Are PF and ESI applied correctly for nursing staff?
Yes. EPF at 12 percent on wages up to the Rs 15,000 ceiling, ESI at 0.75 percent employee plus 3.25 percent employer on gross. Professional Tax per state slab applied automatically.
Can we manage multiple polyclinic branches?
Yes. Each branch is configured under one account, with consistent templates and centralised records. A nurse who moves between branches stays on one record.
What documents do inspectors typically ask for?
Registration certificate, appointment letters for all current staff, attendance register for the current month, payslip copies, and evidence of staff credentials for Clinical Establishments Act renewal.
How does pricing work?
Two plans. Pay per use at Rs 99 per document, or subscription at Rs 50 per active employee per month. A 30 staff nursing home on subscription pays Rs 1,500 per month. See pricing.
Start free, built for Indian clinics
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