Build Form 16 Part B for your whole team from inside Offrd. Record monthly TDS, capture each person's regime and Chapter VI-A declarations, then combine Part A from TRACES with the Part B that Offrd generates. One dashboard, one financial year at a time.
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Form 16 sits under Payroll, as Employee Tax. The dashboard lists every employee for a financial year and shows where each one stands: PAN added, TDS recorded, declaration captured, and document status. You work down the list or act on the whole team in one go.
Each row shows PAN, TDS recorded, declaration state and a draft status, with per-person actions to upload Part A, generate Part B, combine the two, and view the result. You can see at a glance who is ready and who is not.
Open a TDS screen for the year. Months that already have a payslip in Offrd are pre-filled. For months without one, type the gross salary and TDS, or use Fill all months to apply a single figure across the year and tidy up the rest.
Pick New Regime or Old Regime for each person, then record HRA, LTA and Chapter VI-A items. The form greys out anything the chosen regime does not allow, so you are not entering numbers that will be dropped later.
Bulk Generate Part B runs across the whole list. Bulk Combine merges Part A and Part B for everyone marked ready. For a small team that is two clicks rather than one employee at a time.
Form 16 has two halves. Part A is the TDS certificate issued through TRACES once your quarterly returns are processed. Part B carries the salary breakup and tax computation. Offrd generates Part B and lets you upload Part A against each employee, then combines both into one file.
So the split is clear. You file returns and pull Part A from TRACES as usual. Offrd does the Part B work and the assembly, so the final document an employee receives has both parts together.
A little context helps before you start. These are the rules every Indian employer works within, regardless of which tool prepares the certificate.
Form 16 for FY 2025-26 must reach every employee whose salary had TDS deducted by 15 June 2026. The rule sits under Rule 31 of the Income Tax Rules. Miss it and the employer faces a penalty under Section 272A(2)(g), charged per day per certificate until the certificate is issued, with the total capped at the TDS amount for that employee. The Finance Act 2022 raised the daily figure to Rs 500 from the older Rs 100, so check the current rate with your CA rather than an old blog.
If no TDS was deducted from an employee's pay, the law does not compel a Form 16 for that person, though many employers issue one anyway.
Part A is the TDS certificate the government generates, and it only becomes available on TRACES once your fourth-quarter Form 24Q return is filed and processed. An employer cannot prepare Part A by hand. That is the gating step in the calendar: returns first, then Part A download, then assembly. Part B, the salary breakup and tax computation, is the employer's to prepare, and that is the half Offrd builds for you.
Knowing the order saves a scramble in June. Get the Q4 return in, pull Part A, and the combine step is the short part.
Form 16 season is short and the inputs are scattered: payslips here, TDS figures there, a regime choice and a stack of investment proofs per person. The dashboard pulls those into one place for an SME with a handful of employees.
Five steps from a fresh dashboard to a combined Form 16. Most of the work is one-time setup plus the TDS and declaration entry; generation itself is quick.
Add your TAN and PAN in Company Settings. Without them the Form 16 PDF prints Not Available against those fields, which is why the dashboard prompts for it up front.
Open the TDS screen for the financial year. Payslip months come pre-filled. Enter gross salary and TDS for any month without a payslip, or apply one figure to every month with Fill all months and adjust the odd one.
Choose New Regime or Old Regime. Record HRA and LTA where the regime permits, then the Chapter VI-A items such as 80C, 80D and 80CCD(2). Disallowed fields grey out so the entry stays honest to the regime.
Save and lock the declaration. Locking is required before Part B generates. Generate for one employee, or use Bulk Generate Part B to run the whole list at once.
Upload each employee's Part A from TRACES, then Combine to merge it with Part B into one file. Bulk Combine does every ready employee in a single action.
The declaration screen follows the regime you pick. Under the new regime it keeps the standard deduction and 80CCD(2) and greys out the rest. Under the old regime the full set of exemptions and Chapter VI-A items opens up. The table below lists the heads the dashboard captures.
| Declaration head | Section | What it covers |
|---|---|---|
| House Rent Allowance | 10(13A) | Monthly rent, city type, landlord name and PAN. Old regime only. |
| Leave Travel Allowance | 10(5) | Actual travel expenses incurred. Old regime only. |
| Life insurance, PPF, ELSS, EPF, home loan principal | 80C | Common tax-saving investments and payments. |
| Pension fund contribution | 80CCC | Sits within the combined 80C limit. |
| Employee NPS, additional | 80CCD(1B) | Over and above the 80C limit. |
| Employer NPS contribution | 80CCD(2) | Allowed under the new regime as well as the old. |
| Medical insurance premium | 80D | Self, family and parents. |
| Disabled dependent maintenance | 80DD | Higher limit for severe disability. |
| Specified disease treatment | 80DDB | Higher limit for senior citizens. |
| Education loan interest | 80E | Actual interest paid, no upper limit. |
| Donations | 80G | Eligible post-relief amount. |
| Savings account interest | 80TTA | Interest on savings deposits. |
The limits and rules shown on the declaration screen follow current income tax provisions. Confirm the right figures for each employee with your CA or tax advisor before locking, since individual circumstances vary.
Small and growing Indian companies that run payroll in Offrd and need to hand employees a Form 16 at year end without juggling spreadsheets. It suits a team where one person handles HR and payroll, often alongside finance, and where the certificate count runs to a few dozen rather than thousands.
If you already have a CA filing your TDS returns, this fits neatly. They file and supply Part A from TRACES; you assemble the rest here.
Form 16 builds on the payroll data you already keep in Offrd. These pages cover the parts that feed into it.
Offrd assembles Form 16 inside the platform. It does not file TDS returns or issue Part A. Part A comes from the TRACES portal after your quarterly returns are processed, and you upload it here to combine with Part B. Tax computation should be checked against current rules with your CA or tax advisor.
Run payroll in Offrd through the year and the Form 16 inputs are mostly there already. Start free and see the dashboard before the next filing season.
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