If you are looking for a simple way to create an offer letter online without fighting with templates, this flow gives you clear steps and shows how Offrd can handle the format for you.
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An offer letter generator collects employee details, salary, and company terms, then produces a ready letter you can download or share. Offrd builds this into a wider HR workflow so you are not managing loose files across drives and inboxes.
A static Word template leads to version drift. Names, dates and salary numbers get updated in one copy but not another. A generator avoids this because it uses structured fields and checks for missing inputs before creating the document.
For Indian founders and HR teams this matters more than usual. You deal with different CTC structures, variable pay, and local clauses. A generator keeps the format consistent while still letting you edit when a specific hire needs it.
Offrd is not only for generating a single offer letter. It is part of an HR letter and document flow for Indian companies.
You can see all supported documents here: view HR documents supported by Offrd.
The wizard does not stop at filling a name and a CTC into a template. It works out the numbers a finance team would otherwise calculate by hand, attaches the standard annexures, and gives the candidate a single clean document on day one.
Enter the annual CTC and the wizard splits it across heads. EPF is set at 12 percent for both employer and employee. ESI uses the regulator's split of 3.25 percent employer and 0.75 percent employee on gross wages. Professional Tax is picked up from the slab that applies to the work state, so a Karnataka offer and a Maharashtra offer reflect different deductions without any extra setup.
Basic comes in at 50 percent of CTC by default and HRA at 40 percent of Basic, both editable. Special Allowance balances the structure so the totals tie back to the agreed CTC. Dearness Allowance, Gratuity, and any custom heads such as Sodexo, transport allowance, or broadband flow into the same breakup. An incentive toggle handles variable pay for sales and similar roles.
Yearly medical insurance coverage and premium fields are part of the form. So is a clear distinction between the notice period during probation and the notice period after confirmation, since most Indian employers run different rules for the two.
An Edit Content with AI button helps refine the wording when you want a tighter sentence or a more formal tone, without rewriting from scratch. Send the offer to the candidate by email from inside the platform. Print, download, or preview before sending. A draft state lets you save partial work and finish later. Every letter issued to a candidate is kept in their record, so you can pull up the full history six months on.
Offrd is built for Indian SMEs where one or two people handle most of the HR work. It covers the documents that matter without requiring a dedicated team to run it.
Once you save your company profile, most users generate and send an offer in under five minutes. You only enter role, CTC, and start date. The salary breakup, statutory deductions, and annexures fall in automatically.
Candidates receive offers that reflect your actual policy. No one gets a different notice period or probation clause because someone pulled the wrong Word file from their desktop. Four templates cover full time, contract, intern, and a second layout for senior offers.
Offrd supports Indian style CTC breakup, HRA, basic and allowances, and the clauses Indian employers actually use, including probation, notice period, and joining bonus conditions. Nothing needs to be retrofitted for local practice.
Once you have the offer on Offrd, the same account generates probation, increment, and separation letters when those moments come. Payslips run from the same employee record. No hunting for a separate template six months after the hire started, and no second login for the rest of the lifecycle.
Three steps. The first takes a few minutes. After that, each new hire takes under five.
Visit the company registration page, enter your legal name, registered address, and basic details. Offrd uses this across all future HR letters.
For each candidate, add salutation, name, role title, CTC, work location, and start date. PIN code auto fills city and state for the candidate's address. Statutory deductions and the salary split come up live as you type.
Offrd prepares a clean offer letter with Annexure II and III attached. Polish the wording with the AI editor if you want, then send it to the candidate by email from inside the platform. The full history sits on the candidate's record for later.
Two plans. Switch between them whenever your hiring rhythm changes.
Suits founders who hire a handful of times a year. Pay only for the offers, payslips, and other letters you generate. No headcount to track, no monthly minimum.
Better when you are hiring continuously and running payroll, onboarding, and exits inside Offrd. Charged on active headcount, not on seats.
Most companies that start with offer letters continue using Offrd for other HR documents. The employee record is already there, so subsequent letters take a fraction of the time.
Under the Code on Wages 2019 and the rest of the Labour Codes, in force from 21 November 2025, a written letter of appointment is required for most categories of workers. An Offrd offer letter that is signed and accepted carries the role, CTC, joining date, notice period, and signatory details that the code asks for, and reads as an appointment letter for that purpose.
If you want a guided walkthrough, you can book a no commitment demo with our team.
Try it on your very next hire. Add company details once, fill the candidate's role and CTC, and get a clean offer letter out the door the same day.
Prefer a walkthrough first? Book a session and someone from our team will show you the flow live.