HR for Facility Management Companies, Across Every Site
Run HR for distributed site teams without paperwork chaos. Offer letters, GPS based attendance, payroll, and exits handled in one workspace, no matter how many client locations you cover. Built for housekeeping, security services, and integrated facility management firms.
Multi site HR in one workspace
Office QR, field GPS, remote check in. All site supervisors and HR see the same dashboard. Client audits and compliance proofs ready when asked.
50 free credits on signup. No credit card needed. Setup in under 2 minutes.What facility management companies wrestle with
Common friction across housekeeping, security and integrated facility services. Offrd is shaped around them.
Headcount across many sites
Staff at malls, IT parks, hospitals, and residences. Each site has a different shift pattern and a different supervisor. A 150 person FM firm often runs 20 plus client locations, and each one needs its own attendance and supervision view.
High monthly attrition
Joins and exits happen every week. Offer letters, payslips and full and final settlements need to be quick and consistent. A single contract win can require onboarding 50 staff in a fortnight.
Statutory and audit pressure
PF, ESI and Professional Tax need to land correctly in payslips. Clients ask for compliance proof during audits. A clean audit trail differentiates a serious FM partner from a casual one.
What you get with Offrd
The basics that an FM company needs every working day.
Three mode check in via Atndnz
Office QR scan, Field with 500 metre GPS geofence, and Remote for back office staff. Site supervisors and HR see the same dashboard. Open Atndnz.
Fast offers and joining letters
Standard offer template plus Contract and Internship variants. Annexure II Confidentiality and Annexure III Compensation Structure attach automatically. Offer letter generator.
Payslips with PF, ESI, PT
State wise PT slabs, EPF at 12 percent on the Rs 15,000 wage ceiling, and ESI at 0.75 plus 3.25 percent on gross. Excel style grid for edits before dispatch. Payslip generator.
Aadhaar and PAN verification at joining
Candidate fills the joining form on a link. Aadhaar and PAN verify in real time. Useful when you are hiring 50 people a month across sites.
Central employee storage
IDs, contracts, and proof documents kept against the employee. Pulls up clean during client audits or compliance checks.
Full and Final settlement
FNF with notice period recovery, leave encashment, asset recovery, and gratuity. Settlement letter with reference ID, draft to approved status flow. Separation letter software.
Specifically useful for distributed FM teams
Parts of the platform that earn their keep when your staff are spread across client sites.
500 metre GPS geofence per site
Field staff check in only when within 500 metres of the assigned service location. Stops proxy attendance from a parked vehicle outside.
Multiple shift schedules
Set named shifts like Early Morning 06:00 to 15:00, General 09:30 to 18:30, and Late Evening 16:30 to 02:30. Configurable grace period for late check ins.
HR CC email per location
Add area or site managers as CC on attendance notifications. Each office or service location can be configured separately.
Reports the way clients ask
Attendance Log, Monthly Summary, Field Work Attendance, Geofence Report, and Leave Request reports. CSV export for client billing or internal review.
Bulk import of site staff
CSV upload to bring an entire site or contract on at once. Add reporting manager and shift in the same row.
POSH and Health and Safety policies
Generate POSH (mandatory in India for any workplace with 10 plus employees) and Health and Safety policies via the policy generator. Useful for client compliance files and tender submissions.
Get started in four steps
Most teams go live in a day with their existing employee data.
- Add company details. Set PF, ESI, and PT preferences once. Upload company logo and addresses.
- Add your sites. Configure each location with name, code, latitude, longitude, and geofence radius.
- Import employees. CSV upload. Map each person to a site, shift, and reporting manager.
- Run HR. Issue letters, track attendance, and generate payslips. FNF when staff exit.
Tools and templates that help
Related industry guides
HR for manufacturing and MSMEs · HR for hospitals and clinics · HR for diagnostic labs · All industry guides.
Questions about facility management HR
Can Offrd handle attendance for staff at different client sites?
Yes. Atndnz Field Work mode tracks GPS check ins inside a 500 metre radius of the service location. Office QR mode and Remote check in are also available. All records flow into a centralised dashboard.
Does it support PF, ESI and Professional Tax?
Yes. EPF at 12 percent on wages up to the Rs 15,000 ceiling, ESI at 0.75 percent employee plus 3.25 percent employer on gross, and Professional Tax per state slab are all included in payslip generation.
How long does setup take?
Most teams complete setup in a day. Once company details, sites and employees are loaded, you can start issuing letters and tracking attendance immediately. CSV bulk import speeds this up.
Can we configure shifts and grace period for late check ins?
Yes. Add named shifts in Atndnz with start and end times. Set a grace period in minutes so late check ins inside the window are flagged as on time.
Can we generate Full and Final settlements?
Yes. The FNF module covers notice period recovery, leave encashment, gratuity, asset recovery, advance recovery, and other heads. The settlement letter downloads as a signed PDF with a reference ID.
What pricing plans are available?
Pay per document at Rs 99, or subscription at Rs 50 per active employee per month. Signup gives 50 free credits to try the platform. See pricing.
Run multi site HR from one workspace
Sign up and use 50 free credits to issue your first offer letters and onboarding flows. No card needed.