Payroll software for Panipat exporters
Panipat sells handloom and recycled textiles to buyers who audit their suppliers. Wage records, appointment letters and attendance logs are now part of winning the order. Offrd is payroll and HR software that keeps those records ready: documents at Rs 99 each, payslips with EPF and ESI calculated, attendance through the free Atndnz app. The paper exists before the buyer asks.
Export houses, dyeing units, spinners, blanket makers. Most run a lean office where one person handles accounts, dispatch and wages together. These are the five HR problems that come up again and again in Panipat, taken one at a time.
Which statutory offices does an employer in Panipat deal with?
Panipat sits in Panipat district. Part of what follows is decided locally and is not the same in the next district, and the rest runs on central law and does not move at all.
Please check this before you act on it. Offices move, jurisdictions get redrawn and rates are revised, often quietly. Ring the department to confirm the address, and get your CA or labour adviser to sign off the compliance position. General information only, not legal or tax advice. Offrd is not affiliated with these offices. Last checked 12 September 2026. Corrections to service@offrd.co, please.
Which Panipat industries are you hiring for?
Panipat's reputation as a textile city is genuine, though the government profile documents it through a specific home furnishing cluster rather than the broader nickname, alongside a textile machinery trade and a smaller foundry cluster at Samalkha.
About Rs 465 crore turnover and Rs 40 crore in exports, with 1,700 direct and 1,100 indirect workers, the cluster behind the city's textile reputation.
Rs 32.4 crore turnover, with indirect exports of Rs 9.3 crore and 312 direct workers.
Rs 45 crore turnover and 425 direct workers.
Alongside National Fertilizers, Grasim Industries and a Nestle unit at Samalkha.
Useful offices for an employer in Panipat
MSME and Udyam registration for the district.
Shops and establishment registration and labour compliance.
Haryana Labour DeptGST and commercial tax registration for employers.
Haryana Excise and TaxationManages the Sector 25 and Sector 29 HUDA estates.
HSIIDCConfirm this before you rely on it. Figures come from the district's 2010-11 profile and are dated. Panipat's Textile City of India nickname is a stated reputation, the home furnishing cluster's own figures above are what the government profile actually documents. Office addresses and contact details can change on a notification you will not see. Verify the office and its current jurisdiction before you act on it, and take advice from your chartered accountant or labour law adviser. None of this is legal or tax advice. Offrd has no connection to the offices named and does not represent them. Checked 12 September 2026. Spot something out of date? Tell us at service@offrd.co.
What maternity leave does an employee get?
Twenty six weeks of paid leave for the first two children under the Maternity Benefit Act, 1961 as amended in 2017, and twelve weeks from the third child onward. Up to eight of those weeks can be taken before the expected date of delivery. Adoptive and commissioning mothers get twelve weeks in the circumstances the Act sets out.
The Act applies to establishments with ten or more employees, and entitlement needs eighty days of work with the employer in the twelve months before the expected date of delivery.
What employee records have to be kept, and for how long?
The appointment letter and any revisions, the attendance and wage record, the leave record, contribution proofs, and the exit documents. Retention periods come from the Act that applies, commonly three years for wage and attendance registers and longer in several states.
For a small employer in Haryana, the practical rule is to keep the employment file intact for as long as the person could raise a claim, which is longer than the register retention period.
Frequently asked questions
Which district handles filings for Panipat?
In Panipat. Filings for a Panipat employer go to offices appointed for that district rather than for the town.
Who collects professional tax from a Panipat employer?
Not levied in Haryana
Does an employer with fifteen people have to give 26 weeks of maternity leave?
Yes, where the Act applies, which is at ten or more employees. The leave is paid at the average daily wage, and it cannot be reduced by agreement or by a clause in the appointment letter.
The five HR problems every Panipat exporter knows
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The buyer's compliance questionnaire
A buyer or their agent asks for proof of formal employment. Letters, payslips, attendance. On Offrd every employee has an appointment letter, every month has payslips, and the muster prints from the app. The questionnaire takes an afternoon, not a week of scrambling.
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Wages across loom shed, dye house and office
Different sites, different supervisors, one payroll. A QR code at each gate and GPS for field staff put everyone in one attendance sheet. Payslips apply EPF up to the Rs 15,000 ceiling and ESI up to Rs 21,000 gross, person by person. No professional tax line, because Haryana has none.
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The exit rush after peak season
Workers leave after the big dispatch months. Each one gets a separation letter and a calculated full and final, gratuity included where a year of service is crossed. The reference ID on the letter ends the doorway argument before it starts.
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The POSH policy the auditor asked about
Buyer audits increasingly check for one. The guided policy builder makes a POSH policy from a questionnaire, plus conduct and leave policies. No retainer.
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Hiring when a big order lands
An order doubles the office overnight. Offers and appointment letters generate in minutes each. Onboarding collects and verifies Aadhaar, PAN and bank details by phone. The Pre-Hire screen ranks the application pile so interviews start with the right ten people.
Is formal wage paper still expensive?
No, and that changes the old logic. Wages stayed informal in this belt because formality was slow and billed per letter. At Rs 99 a document, or Rs 50 per employee a month with the attendance app free, the formal version now costs less than the informal one. Count what one buyer audit, one labour notice or one settlement dispute costs and the sums are not close. Appointment letters became compulsory anyway when the labour codes took effect on 21 November 2025.
Your CA keeps the deposits and filings: EPFO, ESIC, and Haryana's Labour Welfare Fund at Rs 35 and Rs 70 a month since January 2026. Offrd gives him EPF ready payroll files, so what he deposits matches what the payslips say. State rules sit on the Haryana hub.
4,000+ Indian companies keep their employment paper on Offrd, across 350+ cities.
The full product, beyond what an exporter needs, is on the page for HR software built for India's statutory rules.
Questions from Panipat units
A buyer audit is six weeks away. How much record can exist by then?
Letters for existing staff can generate this week from their records. Payslips exist from your first payroll run. The attendance muster builds from the day check ins begin, so the sooner the QR goes up, the longer the trail you can show.
Does Offrd set up our POSH committee too?
It generates the POSH policy through the guided builder. Constituting the internal committee is a step you take yourself; the policy document gives you the frame for it.
Can increment letters go out in bulk before Diwali?
Yes. Increment letters generate as a batch from the employee records with each person's revised figures, so the whole round is an evening's work instead of a week of Word edits.
Many of our workers do not carry smartphones. Then what?
The QR scan or GPS tap needs a phone, but for workers without one the admin marks attendance from the portal, and the record still lands in the same muster.
Our family runs three firms from one compound. One account or three?
Three. Each legal entity registers separately so its letters, payslips and records stay its own, which is exactly what an auditor will want to see.
Be ready before the next audit
Put this month's payslips and the missing appointment letters through Offrd on 50 free credits.