Payroll software for plywood and paper units in Yamunanagar
Offrd is payroll and HR software for the units that run Yamunanagar: plywood, timber, paper, utensils. It turns each employee record into whatever letter the moment needs, appointment, increment, confirmation, separation, at Rs 99 each. Payslips calculate EPF and ESI. Attendance runs on QR, GPS or your biometric machine through the free Atndnz app. 50 free credits on signup.
The gap in most units here is not intent, it is the letter itself. Wages get paid, work gets done, but few owners have ever seen what a proper appointment letter contains. So here is one, block by block, and how each block fills itself.
What should an appointment letter contain?
Identity. Name, address, designation, date of joining, place of work. On Offrd this fills from the record made at onboarding, where the worker's Aadhaar, PAN and bank details were collected on his phone and verified, with an AI check flagging anything that does not match.
Wages. The CTC broken into Basic, HRA and allowances, balanced to the total automatically, with Basic carrying the weight the labour codes expect. The same structure later drives every payslip and the final settlement, so the letter and the ledger cannot quietly disagree.
Deductions. EPF at 12% from each side on wages up to Rs 15,000. ESI at 3.25% and 0.75% where gross pay is within Rs 21,000. In Haryana, nothing more except the Labour Welfare Fund, Rs 35 employee and Rs 70 employer per month since January 2026. There is no professional tax in this state.
Terms. Probation length, notice period, leave entitlement, conduct expectations. These come from your policies, which the guided builder produces from a questionnaire, POSH included.
Signature. A clean branded PDF, sent the day the worker joins, stored against his record, where the labour codes, in force since 21 November 2025, require it to exist.
Rs 99 buys the letter. What the unit really buys is the end of the argument about what was agreed.
How does attendance work in a mill that never stands still?
Plywood work is shift heavy and people move between press, saw and yard. A QR at the gate takes check ins in seconds. A biometric machine syncs if the unit already owns one. Dispatch drivers check in by GPS from the road. Everything lands in one sheet that drives payroll without anyone retyping a register into Excel.
Payslips then do the sums that spreadsheets in this belt get wrong: the ceilings, the rounding, gratuity accrual at wages into 15 into years over 26. When a worker moves on, the full and final calculates from those same heads, and the settlement letter closes the account with a reference ID. Your CA gets EPF ready payroll files for deposits and filings, which stay his job, now done from numbers that match the payslips.
4,000+ Indian companies keep their employment paper this way, across 350+ cities, Yamunanagar among them.
State rules and nine more city pages sit on the Haryana hub, and the platform's full scope is in the HR software for India guide.
What unit owners ask first
Most of our workers never had letters. Where do we even start?
Create the employee records once, with each worker's details and wages, then generate the appointment letters as a batch. Units clear backlogs of ten or twenty letters in an afternoon, partly on the free credits.
The mill runs Sundays in season. Does the app object?
No. Check ins record whenever they happen, and the muster reflects the days actually worked. The software keeps the record; your wage decisions about those days stay yours.
What is this Labour Welfare Fund line on the payslip?
A Haryana contribution of 0.2% of salary capped at Rs 35 from the employee, with the employer paying double, capped at Rs 70, each month since January 2026. Your accountant deposits it with the state welfare board.
A leaving worker has an advance outstanding. Can the settlement handle it?
Yes. The full and final settlement carries standard deduction heads, so the advance is entered against his dues and the letter prints the net figure with the working shown.
If we stop paying, what happens to our documents?
Nothing. Every letter and payslip generated is a PDF you have already downloaded and hold. On pay per document there is no subscription to lapse in the first place.
Give every worker his letter this month
Count the workers without appointment letters. Then clear the backlog on 50 free credits.