Employee database software for Indian companies, free to use

Offrd's employee database is free to use, with no credits charged, for Indian companies with up to 250 employees. It shows who is on the roll right now and who is archived, takes bulk imports from a spreadsheet, and records when each record was created. Offer letters, payslips and other documents are paid by credit, from ₹99 for 10 credits.

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4,000+ companies on Offrd
Under 2 minutes to set up
₹50 per active employee, per month

Why does a simple headcount take three days?

Auditor walks in. PF officer asks. Founder wants a clean tally before a board call. Someone has to open four spreadsheets, check the WhatsApp group for the intern who left in March, and stitch a list together by hand.

Offrd's employee directory is one place for that list, kept current as you hire, confirm, and offboard. Every record is searchable. Status is explicit. Nothing gets lost when someone leaves, because Archive does not destroy the row. For the wider set of records an Indian employer keeps, see HRIS software.

What is inside the Employee Directory?

A central list of every person on your roll, with the controls Indian HR teams actually reach for.

Centralised view

Every record in one list. Candidate name, designation, and date of joining shown for each row, so you can scan the roster without opening profiles.

Status filter

Switch between Active, Inactive, and All. The list reshapes instantly. Useful when you need a current headcount for payroll, or a historical lookup for an exit verification.

Live search by name

Type a name. The directory narrows as you type. No need to load filters or open a modal.

Pagination for real rosters

Built for lists that grow past a screen. Pagination keeps the page responsive whether you are at fifteen employees or two hundred.

Can you bulk import employees from a spreadsheet?

If you are switching from a spreadsheet, you do not want to retype eighty rows. Offrd takes a spreadsheet upload through Add Bulk Employees and moves the lot into the directory in one pass.

For one off additions that do not need a full offer flow, Quick Add Employee captures the minimum fields and drops the row in.

  • Add Bulk Employees. Spreadsheet upload, designed for migration day.
  • Quick Add Employee. Minimal data hiring for fast roster entries.
  • Both routes land in the same directory, with the same search, filter, and audit behaviour.
  • Use either alongside the standard offer letter and onboarding flows when you do need the full record.

What can you do on each employee row?

Two controls on each row, and the second one is not a delete.

Edit

Direct access to update the employee profile.

Open, change a field, save. The row reflects the new value across the directory.

Archive (soft delete)

Moves the employee to inactive without data loss.

The record disappears from the Active list but stays in the database. Switch the status filter to Inactive or All to see it again.

Why this matters: PF, ESI, and labour audits often ask about people who left two years ago. Archive keeps the trail intact.

Why does Offrd split joining into two dates?

Most spreadsheets carry one date column called "joining date". Offrd splits the two events that actually happened.

Date of Creation is set by the system, the moment the record first lands in the directory.

Date of Joining is the date you set, the day the person actually started.

The pair is the difference between a clean answer to an auditor and a guess.

  • Created date is system generated, not editable, so it cannot be backdated.
  • Joining date is HR set, used for tenure, gratuity eligibility, and probation timing.
  • Both surface on the employee row and inside per employee history.
  • Letters issued to the person are tracked alongside, so you can see what went out and when.

What does Offrd cost for an Indian SME?

The directory is free. Every new tenant also gets 50 free credits for documents across the platform.

Pay as you go
₹99 / 10 credits

For occasional hiring or one off needs. No commitment, just credits.

See full pricing
Per active employee
₹50 / employee / month

For steady HR operations at companies with up to 250 employees. Directory, payroll, attendance, all in.

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What do HR teams ask before signing up?

Plain answers, taken from the actual product.

What is employee database software?+
Employee database software is the central place where a company stores every active and former employee's record. In Offrd, that is the Employee Directory. It holds candidate name, designation, and date of joining for everyone on the roll, with status filters, search, and per row actions for Edit and Archive.
How is the Offrd employee directory different from a spreadsheet?+
A spreadsheet has no concept of status, no audit trail, and no soft delete. Offrd's directory carries Active, Inactive, and All filters, real time search, pagination, a per row Archive that does not destroy data, and audit fields that record when each entry was created versus when the person actually joined.
Can I import existing employee records in bulk?+
Yes. Use Add Bulk Employees to upload a spreadsheet. For one off entries that do not need a full offer flow, use Quick Add Employee. Both routes drop the records into the same directory, with status, search, and pagination behaving the same way.
What is the difference between Archive and Delete in Offrd?+
Archive is a soft delete. The record moves out of the active list into inactive, but the data stays. You can find the person again by switching the status filter from Active to Inactive or All. This matters when an auditor or PF officer asks about someone who left two years ago.
Does the directory track when each record was created?+
Yes. Every employee row carries two dates. Date of Creation is set by the system when the record first lands in the directory. Date of Joining is the date you set, the actual day the person started. The two are kept separate so the audit trail does not get muddled.
How much does Offrd cost?+
The employee database itself is free. Documents run on credit packs from ₹99 for 10 credits for occasional needs, or ₹50 per active employee per month for ongoing HR operations. Every new tenant starts with 50 free credits, no card required. You can switch between plans anytime.
Is the employee database free to try?+
Yes. Sign up at the registration page and you get 50 free credits to use across the platform, and the Employee Directory itself uses no credits. Setup takes under two minutes. No card. The directory stays free after that, and documents run on credit packs or the per active employee monthly plan.

How do you move your roster off spreadsheets?

Set up in under two minutes. Bulk import the people you already have. Add the next hire with Quick Add. Keep the audit trail clean from day one.

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