HR software in Gurgaon for small companies
Offrd is HR software for small companies in Gurgaon. It makes offer letters in minutes, checks a joiner's Aadhaar, PAN and bank details online, tracks attendance through the free Atndnz app, and runs payroll with EPF and ESI calculated for you. Price: Rs 99 per document, or Rs 50 per employee per month. You get 50 free credits on signup.
This page is for the smaller offices of Gurugram. The 12 person agency in Udyog Vihar. The 40 person software team near Golf Course Road. Companies that hire from the same pool as the Cyber City towers but have no HR department to do the paperwork.
Where does a Gurugram employer register and file?
Two layers apply to an employer in Gurugram. The local layer comes from Haryana and from Gurugram district. The central layer is the same everywhere in India.
Confirm this before you rely on it. Any of this can change on a notification you will not see. Verify the office with the department, and take advice from your chartered accountant or labour law adviser on what actually applies to you. Treat this as background, not advice. Offrd is independent of every office named above. Checked on 12 September 2026. If a detail has moved since, write to service@offrd.co.
Where do Gurugram employers sit, industry by industry?
Gurugram's government industrial profile is honestly a manufacturing document, garments, auto parts and leather goods carry real figures, while the city's much bigger reputation as a corporate and IT hub isn't something this particular source actually quantifies.
Rs 1,335 crore turnover and Rs 113 crore in exports, with 87,380 workers, the largest cluster by employment in the district's profile.
Rs 1,638 crore turnover and Rs 345 crore in exports, with 69,431 workers.
Rs 239 crore turnover and Rs 137 crore in exports, with 56,400 workers.
Udyog Vihar alone carries 2,068 units in production, IMT Manesar's three phases add over 2,000 more.
Where a Gurugram employer registers and asks questions
MSME and Udyam registration for the district.
Shops and establishment registration and labour compliance.
Haryana Labour DeptGST and commercial tax registration for employers.
Haryana Excise and TaxationManages Udyog Vihar and the IMT Manesar estates.
HSIIDCConfirm this before you rely on it. Figures come from the district's profile as of March 2011 and are dated. The document itself is manufacturing focused, it does not carry unit counts or figures for Gurugram's corporate, BPO or IT sector, so this section does not claim numbers the source doesn't support. Office addresses and contact details can change on a notification you will not see. Verify the office and its current jurisdiction before you act on it, and take advice from your chartered accountant or labour law adviser. None of this is legal or tax advice. Offrd has no connection to the offices named and does not represent them. Checked 12 September 2026. Spot something out of date? Tell us at service@offrd.co.
What does the employer have to do before Form 16 can be issued?
Deduct tax under section 192 every month, deposit it by the due date, and file the quarterly salary return so the deposits show against each employee permanent account number. Part A is generated from those filings, so a quarter filed late or with a wrong number produces a certificate that does not match what the employee sees on the tax portal.
Most of the correction work at companies in Haryana traces to permanent account numbers entered wrongly at joining. Collecting and verifying that in the joining kit is the cheap point to fix it.
Is a notice period enforceable in India?
The clause itself is binding, because a signed appointment letter is a contract under the Indian Contract Act, 1872. What no Indian court will do is order a person back to work. Enforcement runs through money, usually recovery of pay for the unserved days through the full and final settlement.
That is why the deduction authority in the appointment letter matters. Without it, recovering notice pay from the settlement is harder than it needs to be.
Frequently asked questions
Where does Gurugram sit administratively?
Gurugram comes under Gurugram. That is the unit the labour department works in, so it decides which office you deal with.
Who collects professional tax from a Gurugram employer?
Not levied in Haryana
What if the tax deducted does not match the tax credit statement?
The mismatch has to be corrected in the quarterly return by the employer. An employee cannot fix it from their side, and claiming credit that does not appear in the statement usually leads to a notice.
Why do offers get delayed in small companies?
Because the founder does everything. The founder interviews, the founder decides, and then the offer letter sits for four days. Someone has to draft it, get the CTC break up right, attach the annexures, and nobody has time. Meanwhile the candidate is sitting with two other offers and a counteroffer from his current company.
In Gurgaon that delay costs you the hire. A candidate reads a slow offer as a disorganised company. Fix the paperwork speed and you close more of the people you already convinced.
How fast is hiring on Offrd? Monday to month end
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Monday morning: 60 resumes for one post
The Pre-Hire screen reads the applications, scores them against the role, ranks them and drafts interview questions. You interview 4 people instead of reading 60 PDFs.
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Monday evening: you pick someone
Enter the designation and CTC. The salary structure fills itself, Basic, HRA and allowances adding up to the total, with EPF and ESI applied by rule.
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Tuesday: the offer letter goes out
A branded offer letter with confidentiality and compensation annexures. Sent before his current company even schedules the retention chat.
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That week: onboarding from his phone
The joiner uploads Aadhaar, PAN and bank details himself. An AI check flags mismatches before you accept the file. No folder on a shared drive called New Joinee Docs Final v3.
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Day one: attendance starts
Office days run on a QR code at the door. Work from home days run on GPS check in from the Atndnz app. Both show in one sheet.
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Month end: payroll in one evening
Attendance flows into payroll. Payslips generate with deductions done. Your CA gets EPF ready files, not a spreadsheet to decode.
What does it handle after the hiring is done?
The boring months, mostly. Probation ends, confirmation letter in one click. Appraisal time, increment letters in a batch instead of twenty Word edits. Someone resigns, the exit runs through a full and final settlement calculated from the same salary heads as the payslip, with a reference ID on the letter.
Policies come from a guided builder, so a POSH policy or leave policy is a questionnaire, not a consultant bill. At year end, Form 16 for each employee generates from your TRACES Part A and the locked tax declarations. Leave stays simple. The employee applies in the app, one manager approves from email, the balance updates.
More than 4,000 Indian companies run their HR paper this way, in 350+ cities. Gurugram is one of them. For the product beyond this city, see what Offrd covers across India.
What gets deducted from salary in Gurgaon?
Less than in Mumbai or Bengaluru, because Haryana has no professional tax. A Gurgaon payslip carries EPF at 12% from employer and 12% from employee on wages up to Rs 15,000, ESI at 3.25% and 0.75% where gross pay is up to Rs 21,000, and Labour Welfare Fund of Rs 35 from the employee and Rs 70 from the employer per month, the rate since 1 January 2026. Offrd calculates EPF and ESI on every payslip. Your CA deposits the amounts and files the returns, and the LWF deposit is his too.
Full state rules and pages for nine more cities are on the Haryana hub.
Common questions from Gurgaon companies
Half my team works from home two days a week. How does attendance work?
Office days run on a QR code at the door, home days on GPS check in through the Atndnz app. Both land in the same attendance sheet, so payroll sees one clean month, not two systems.
Can offer letters carry our logo and look like us?
Yes. Letters generate as branded PDFs with your company details, and the editor lets you adjust the wording, with AI help if you want it, before anything goes out.
Our parent company uses a big HRMS. Why not extend it to our 15 person unit?
Monthly minimums and multi week implementations make the big suites expensive for a small unit. Offrd sets up in about two minutes and charges Rs 99 a document or Rs 50 per employee a month, so the unit pays for what it actually uses.
What exactly does onboarding verify?
The joiner uploads Aadhaar, PAN and bank details from their phone, and an AI review flags mismatches before you accept the record. The verified details then feed every later payslip and letter.
We take interns every summer. Does the pricing punish that?
No. Internship offer letters cost Rs 99 each on pay per use, and on the subscription interns count only while they are active. When the batch leaves, the employee count drops with them.
Send your next offer the same day
Signup takes about two minutes. Use the 50 free credits on your next hire and see the speed for yourself.