Probation letter software, built for Indian HR teams
Probation deadlines slip past quietly. The letters do not always follow. Offrd handles all three outcomes from one screen, confirmation, extension, and termination during probation, so the paperwork lands the day it should.
Three default templates ship out of the box. Pricing is ₹99 per document or ₹50 per active employee per month with unlimited documents. New accounts start with 50 free credits. Setup takes under two minutes.
The three probation outcomes, each with its own template
Every probation period ends in one of three ways. Offrd ships a default template for each, ready to use on day one. You can edit the wording, save your own version as the default, and keep the variant labels intact.
Confirm
For employees who clear probation and move to permanent status.
- Confirmation effective date
- Revised CTC if there is one
- Updated notice period for confirmed status
- Reporting manager and signatory
- Auto attached to the employee record
Extend
For employees who need more time before a final decision.
- New probation end date
- Reason for extension
- Reviewer name and review milestones
- Original probation record stays in history
- Editor lets you add company specific clauses
Reject
For employees who do not clear probation and are separated during the trial period.
- Decision and last working day
- Standard language for separation during probation
- Final dues handed off to the Full and Final Settlement module
- Signed copy stored against the employee record
- Email dispatch from the same screen
Manual probation handling vs Offrd
Most growing companies run probation on a patchwork of calendar reminders, forwarded Word documents, and managers writing their own wording. That works until it does not. Here is what changes when probation runs through Offrd.
| What you need | Manual handling | Offrd |
|---|---|---|
| Tracking probation end dates | Calendar reminders, often missed when HR is busy | Held against the employee record from the offer stage |
| Wording across managers | Each manager drafts their own version, tone drifts | Three default templates, edited centrally, used across the company |
| Confirmation, extension, rejection | Three different document templates to maintain | Three variants under one screen, switched with a dropdown |
| Revised CTC on confirmation | Manually typed, copy paste errors common | Pulled from the salary structure already configured in Offrd |
| Annexures and signatory details | Re-attached and re-typed each time | Signatory and annexure presets reused across letters |
| E-signature | Print, sign, scan, email back | Built into the letter, signed and sent in one flow |
| Audit trail | Scattered across email threads and shared drives | Reference ID per letter, full history under each employee |
| Setup effort | Days, sometimes a consultant | Under 2 minutes, no configuration required |
What goes inside a probation letter generated by Offrd
The default templates carry the standard fields Indian HR teams need. The editor lets you adjust language for your company policy.
Identity and timing
- Salutation, employee name, employee code
- Department and designation
- Date of joining
- Original probation period
- Decision date and effective date
- Auto generated reference ID
Decision and dispatch
- Decision: confirm, extend, or reject
- Revised CTC where applicable, drawn from the salary structure
- Updated notice period for confirmed employees
- Reporting manager and signatory name and designation
- E-signature and email dispatch from the same screen
- Edit Content with AI to refine professional language
Where the probation letter sits in your Offrd workflow
Probation handling does not live alone. It sits between onboarding and the next milestone in the employee lifecycle. Offrd connects the dots so the letter does not need a fresh data entry.
Offer letter
Probation period set at the offer stage and stored against the employee record.
Onboarding
Employee profile, IDs, bank, and salary structure captured during the joining flow.
Probation letter
Confirm, extend, or reject from one screen. Letter prefills from the existing record.
What follows
Confirmed employees move to payroll and increments. Rejected ones flow to settlement.
Pricing for probation letters
Two plans, switchable any time. New accounts get 50 credits free on signup, enough to test the full flow before paying.
Per document
Pay for each letter you generate. Good for occasional hiring and very small teams.
Per active employee, per month
Unlimited documents, payroll, attendance, and onboarding for steady HR operations.
Free credits on signup
Run the full probation flow without paying. No credit card required.
Stop chasing probation deadlines
Set up Offrd once. Probation letters write themselves on the right day, every time.
Start free with 50 credits Book a demoFrequently asked questions
Quick answers on how the probation letter module works, what it costs, and how it fits with the rest of Offrd.