Experience Letters

Experience letters that are accurate the first time

Generate experience letters for departing employees from the same HR dashboard you use for offer letters and payslips. No errors from manual drafting.

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The document a departing employee needs before they can move on

When an employee leaves a company in India, they usually need two documents before joining their next employer: a relieving letter and an experience letter. The relieving letter closes the exit. The experience letter is what most new employers ask for first.

An experience letter certifies how long the person worked at your company, the role they held, and a summary of their performance. It is used for future job applications, bank loan approvals, rental agreements, and in some cases visa applications. Delaying it or getting the details wrong creates real difficulties for the person on the other end.

Despite how important it is, experience letters often get delayed in smaller companies. The HR person is stretched. The format varies from one letter to the next. Sometimes dates or designations end up wrong because the details were pulled from a spreadsheet rather than a source of record. Offrd generates experience letters from the employee record already in the system, so the information is accurate from the start.

What the letter records

  • Duration of employment: start date to last working day
  • Designation held, pulled directly from the employee record
  • Performance summary consistent with standard Indian employment documentation
  • Issued on company letterhead, signed by an authorised person
  • Stored in the employee's document history on Offrd

Where it gets used

  • Future employment verification by new employers
  • Bank loan applications where employment proof is required
  • Rental agreements
  • Visa applications requiring proof of employment history
  • Background verification agencies that contact previous employers directly

Why errors in experience letters cause more problems than they seem

A wrong date or an incorrect designation in an experience letter looks like a minor administrative error. In practice, it can hold up a background verification check, delay a loan approval, or cause a new employer to send the letter back. The departing employee is the one who bears the cost of that delay.

In a smaller company where HR documentation is handled ad-hoc, these errors happen more often than they should. The designation in the letter does not match the title on the payslip. The start date is off by a month. The letter is unsigned. None of these are difficult to fix in the moment, but they all require going back to the company and asking for a correction, which takes time and erodes trust.

Generating experience letters from a source of record, rather than drafting them each time from memory or a loose template, removes most of these errors before the letter is issued.

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50 free credits on signup ₹99 per document ₹50 per active employee / month
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Common questions

What should an experience letter include in India?
Employee name, duration of employment, designation held, and a summary of performance. Issued on company letterhead and signed by an authorised person.
Is it the same as a relieving letter?
No. A relieving letter confirms the employee has been released from duties. An experience letter certifies the employment period, role, and performance. Both are issued during exit but serve different purposes.
Is an experience letter mandatory in India?
No specific law mandates it, but it is practically necessary. Most employers require it from a previous employer before confirming a new hire.
When should it be issued?
After the employee has completed their notice period and exit formalities, typically on or after the last working day.
What does it cost on Offrd?
Rs 99 per document. Full platform access is Rs 50 per active employee per month. New accounts get 50 free credits on signup.

Issue experience letters your employees can actually use

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