Experience Letters

Experience letters that are accurate the first time

Generated from the same employee record you use for offer letters, payslips, and onboarding. Tenure dates, designation, and address pull through automatically. You edit, download, or email from one screen.

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Trusted by 4,000+ companies across India. Setup under 2 minutes.

The document a departing employee needs before they can move on

When an employee leaves a company in India, they usually need two documents before joining their next employer. The relieving letter closes the exit. The experience letter is what most new employers ask for first.

An experience letter certifies how long the person worked at your company and the role they held. It is used for future job applications, bank loan approvals, rental agreements, and in some cases visa applications. Delaying it or getting the details wrong creates real difficulties for the person on the other end.

In smaller companies the issuance often gets delayed. The HR person is stretched. The format varies from one letter to the next. Sometimes dates or designations end up wrong because the details were pulled from a spreadsheet rather than a source of record. Offrd generates experience letters from the employee record already in the system, so the information is correct from the start.

How it works on Offrd

Two screens. One generated letter. Edit, download, or send from the same view.

Step 1

Candidate details

Open Letter, Generate Experience Letter. The salutation, name, department, work location, email, address, and pincode arrive prefilled from the employee record. The system assigns a reference ID in the format OFFR/EL/YYYY/NNNN.

Step 2

Letter setup

Pick the template (Default Experience). Date of Joining is locked from the employee record. Set Date of Resignation, Effective From, and the signatory name and designation. Save as draft, or click Create Experience Letter to generate.

Step 3

Issue the letter

Print, with optional company logo and address toggles. Edit in rich text to change titles or rewrite the default conduct line. Download the final version. Or send by email from inside Offrd, with the candidate prefilled and a CC to your service inbox.

What the letter contains

  • Your company name, address, and pincode at the top, from the company profile
  • Reference ID (format OFFR/EL/YYYY/NNNN) and the issue date
  • Employee name and full address pulled from the record
  • Title, default "Experience Letter," editable in the rich text view
  • Certification of the role held and the tenure, from joining to relieving date
  • Relieving statement with the effective date
  • A short conduct paragraph in the default template, fully editable before sending
  • Signatory name and designation at the bottom
  • Optional company logo and address, toggled on at print time

Where it gets used

  • Future employment verification by new employers
  • Bank loan applications where employment proof is required
  • Rental agreements
  • Visa applications requiring proof of employment history
  • Background verification agencies that contact previous employers directly

What you get with Offrd

Each item below is in the live product. Nothing speculative.

Pulled from the employee record

Name, designation, joining date, address. No retyping. No copy paste from a spreadsheet.

Auto reference ID

Every letter gets an ID in the format OFFR/EL/YYYY/NNNN, generated when you start the letter.

Rich text editor before issue

Bold, italics, alignment, indent, numbered and bulleted lists. Edit titles, body, or sign off.

Print, download, email

Three issue paths from the same view. Email goes from no-reply@offrd.co with a CC to your service inbox.

Logo and address toggles

Choose whether to print the company logo and address. Useful when you have pre printed letterhead.

Per employee letter history

Every letter you have issued for a person, in one place. Re download or resend at any time.

No subscription needed to get started

50 free credits on signup. Pay per document or subscribe for full access. Switch between plans anytime.

50 free credits on signup ₹99 per document ₹50 per active employee / month
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Common questions

What does Offrd's experience letter contain?
Your company name and address at the top, a reference ID and date, the employee's name and address, a line certifying the role and the tenure dates, the relieving statement with the effective date, an editable conduct paragraph in the default template, and the signatory name and designation at the bottom. Company logo and address are optional toggles at print time.
Is it the same as a relieving letter?
No. A relieving letter confirms the employee has been released from duties. An experience letter certifies the employment period and role held. Both are issued during exit but serve different purposes. Offrd handles both as separate letter types.
Can the letter be edited before sending?
Yes. Offrd opens the generated letter in a rich text editor with bold, italics, alignment, indentation, and numbered or bulleted lists. You can rewrite the conduct paragraph, change the title, or remove sections before saving the final version.
Can I email the letter directly from Offrd?
Yes. Send Letter opens a confirmation dialog showing the From address, the candidate's email, and a CC to your service inbox. You can add more recipients before sending.
Is an experience letter mandatory in India?
No specific law mandates it, but it is practically necessary. Most employers require it from a previous employer before confirming a new hire.
What does it cost on Offrd?
Rs 99 per document. Full platform access is Rs 50 per active employee per month. New accounts get 50 free credits on signup.

Issue experience letters your employees can actually use

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