HR software in Mumbai for small companies
Offrd is HR software for small companies in Mumbai. It generates offer letters in minutes, verifies a joiner's Aadhaar, PAN and bank details online, tracks attendance through the free Atndnz app, and runs payroll with EPF, ESI and Maharashtra professional tax calculated for you. Rs 99 per document, or Rs 50 per employee per month, with 50 free credits on signup.
This page is for the ordinary employers of Mumbai. The 15 person CA firm in Fort. The trading company in Masjid Bunder with godown staff. The 35 person agency in Andheri East. If you are a funded startup, there is a separate page on HR for Mumbai startups.
What does an employer in Mumbai have to file, and with whom?
An employer here answers to Maharashtra for some of this and to central law for the rest.
Please check this before you act on it. Offices move, jurisdictions get redrawn and rates are revised, often quietly. Ring the department to confirm the address, and get your CA or labour adviser to sign off the compliance position. Treat this as background, not advice. Offrd is independent of every office named above. Checked on 12 September 2026. If a detail has moved since, write to service@offrd.co.
Where do Mumbai employers sit, industry by industry?
Mumbai's government industrial profile lists a large scale unit count running past six hundred companies, though its one concrete industrial estate entry, Marol, actually sits in the suburban belt rather than the historic city core.
217,662 workers, including Larsen and Toubro, Zandu Pharma, Bombay Dyeing and Container Corporation of India, among dozens more.
195,793 workers, with investment of Rs 311,899 lakh in plant and machinery cumulative since 2007.
Rs 1,500 lakh turnover and 1,000 workers, the profile's one documented cluster with an actual SPV behind it.
Listed by the profile as categories rather than with specific export values attached.
Where a Mumbai employer registers and asks questions
MSME and Udyam registration for the city.
Shops and establishment registration and labour compliance.
Maharashtra Labour DeptGST and commercial tax registration for employers.
Maharashtra GST DeptManages the Marol estate and the city's other MIDC zones.
MIDCConfirm this before you rely on it. Figures come from the district's profile current to March 2012 and are dated. The document's claims about Mumbai's share of India's GDP, industrial output or maritime trade appear in its general narrative without a cited source, so they are treated here as reputation rather than the profile's own verified data. Office addresses and contact details can change on a notification you will not see. Verify the office and its current jurisdiction before you act on it, and take advice from your chartered accountant or labour law adviser. None of this is legal or tax advice. Offrd has no connection to the offices named and does not represent them. Checked 12 September 2026. Spot something out of date? Tell us at service@offrd.co.
What changed for small employers under the labour codes?
The four labour codes came into force on 21 November 2025. The change small employers feel first is the two working day deadline for final wages under section 17(2) of the Code on Wages, which replaced settlement practices that ran to 30 or 45 days.
The second is the definition of wages. Where allowances excluded from wages exceed half of total remuneration, the excess is added back for statutory purposes, so salary structures built to keep basic pay thin no longer reduce provident fund or gratuity.
What should an experience letter say, and not say?
Dates of employment, the designation or designations held, and a neutral line on the work. What it should not carry is anything that reads as an adverse comment, because an experience letter is a document the person will show for years and a grudge written into it has a long life.
Where performance was genuinely a problem, that belongs in the internal record and in the separation process, not in the letter a former employee hands to a recruiter in Mumbai.
Frequently asked questions
Who collects professional tax from a Mumbai employer?
Maharashtra State Tax authorities under the Maharashtra State Tax on Professions, Trades, Callings and Employments Act, 1975 - the Commissioner of Profession Tax for the State and the jurisdictional Profession Tax Officer / State Tax Officer (Finance Department).
Do the state Acts still apply after the labour codes came into force?
The existing Acts and rules continue in force while the codes settle in, and the government transition note says so. The practical answer for a small employer is to follow the state numbers today and expect them to move toward the codes over time.
Why is HR paperwork harder in Mumbai than the software brochures assume?
Because a Mumbai company is rarely one kind of company. The same 40 person firm can have brokers at a Nariman Point desk, back office staff in Thane, and two people who spend the day at client sites in BKC. Three work patterns, one payroll.
Most HR tools assume everyone badges into one office. So attendance lives in three places, the offer letter is a Word file from 2019, and every month someone reconciles it all by hand. That reconciliation is the real cost, not the software licence.
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Offers move slower than the market
Mumbai candidates interview widely and drop off fast. A typed offer letter that takes three days loses people a same day PDF would have closed.
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Deductions are heavier here
At Mumbai salaries almost every employee crosses the professional tax threshold, and many cross the ESI ceiling too. Each payslip needs those lines right.
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Exits end up in disputes
High rents make people touchy about final settlements. A clear FnF statement with every deduction itemised prevents the argument before it starts.
What does professional tax look like on a Mumbai payslip?
Maharashtra deducts professional tax monthly. For men the slab is nil up to Rs 7,500, Rs 175 from Rs 7,501 to Rs 10,000, and Rs 200 above Rs 10,000, with Rs 300 in February. Women are exempt up to Rs 25,000 a month, then pay the same Rs 200, and Rs 300 in February.
In practice, at city salary levels, nearly every male employee in your firm is at Rs 200 and the February payslip looks odd to anyone who has not seen the Rs 300 line before. Offrd applies the slab and the February change automatically, along with EPF at 12% and 12% and ESI where gross pay is within Rs 21,000. Your CA deposits the amounts and files the returns.
What does HR software cost in Mumbai?
| Approach | What you pay |
|---|---|
| Consultant drafts each letter | Rs 500 to Rs 2,000 per letter, plus days of waiting |
| Full HRMS suites | Monthly minimums around Rs 3,000 to Rs 7,000, before add ons and setup fees |
| Offrd, pay per use | Rs 99 per document. Hire twice this month, pay for two documents |
| Offrd, subscription | Rs 50 per active employee, Rs 1,250 for all 25 people, everything included |
Competitor pricing shifts. Check current rates on their sites, then compare on the Offrd pricing page, which has a calculator.
Which HR jobs does Offrd actually cover?
Offer letters with annexures, onboarding where the joiner uploads Aadhaar, PAN and bank details from a phone, payslips, probation confirmations, increment letters, HR policies from a guided builder, attendance by QR code or GPS, simple leave with one manager approval, and full and final settlement at exit. Form 16 generates from your TRACES Part A and the locked employee tax declarations.
It does not do performance reviews, expense claims, or statutory return filing. More than 4,000 Indian companies use it across 350+ cities. The wider picture is on the India overview page, and other Maharashtra cities are on the state hub.
Questions Mumbai employers ask
Our staff sit in Fort but half the market team roams South Mumbai all day. How is their attendance marked?
Office staff scan a QR code at the door. Field staff check in on GPS through the Atndnz app, so you see where the day started without calling anyone. Both feed one attendance sheet.
Does the payslip show Maharashtra professional tax correctly, including February?
Yes. The slab is applied by rule, Rs 200 a month above Rs 10,000 for men and Rs 300 in February, with the Rs 25,000 exemption for women handled automatically.
We are a family trading firm, not a tech company. Is this built for people like us?
Yes. Most Offrd customers are ordinary businesses, trading, services, clinics, agencies. If you can fill a form, you can issue an offer letter. There is no implementation project.
Can we start with one document and nothing else?
Yes. Signup gives 50 free credits, and after that you can pay Rs 99 per document with no subscription. Many firms start with a single offer letter.
What happens at exit if the employee disputes the settlement?
The FnF statement itemises every earning and deduction, pulled from the same salary heads as the payslips, with a reference ID. Disputes usually end when both sides see the same numbers.
Send a Mumbai offer before the candidate's next interview
Signup takes about two minutes and the first 50 credits are free. No card, no sales call unless you book one.