HR software in Nagpur for businesses with field staff
Offrd is HR software for small companies in Nagpur. It tracks field and warehouse staff by GPS through the free Atndnz app, writes offer and appointment letters in minutes, and runs payroll with EPF, ESI and Maharashtra professional tax handled for you. You pay Rs 99 a document, or Rs 50 for every employee each month, and 50 credits come free when you register.
Nagpur's location makes it a natural base for distribution, logistics and trading firms whose people spend the day on the road, in godowns, or at client counters. This page is about running HR for teams you cannot see from a front desk.
Which statutory offices does an employer in Nagpur deal with?
A business in Nagpur answers to Maharashtra for some of this and to central law for the rest. Nagpur district is the district for the local part.
Confirm this before you rely on it. Any of this can change on a notification you will not see. Verify the office with the department, and take advice from your chartered accountant or labour law adviser on what actually applies to you. General information only, not legal or tax advice. Offrd is not affiliated with these offices. Last checked 12 September 2026. Corrections to service@offrd.co, please.
Which Nagpur industries are you hiring for?
Nagpur's Orange City garment cluster and dal milling trade are both genuinely large, and Mahindra and Mahindra sits among a set of major named employers running past eighty companies.
Rs 700 crore turnover and 8,000 workers, the largest cluster in the district's own profile.
Rs 863 crore turnover and 598 workers, a smaller unit count carrying a larger turnover than the garment trade.
Among 84 major employers listed, alongside Solar Industries Ltd.
Hingana alone carries 1,266 units operational, the largest of the district's estates.
Offices a Nagpur employer deals with
MSME and Udyam registration for the district.
Shops and establishment registration and labour compliance.
Maharashtra Labour DeptGST and commercial tax registration for employers.
Maharashtra GST DeptManages Hingana and Butibori.
MIDCConfirm this before you rely on it. Figures come from the district's profile current to mid 2012 and are dated. The source document's two different classification bases for micro and small enterprises do not reconcile cleanly, reported here as printed rather than merged into one figure. Office addresses and contact details can change on a notification you will not see. Verify the office and its current jurisdiction before you act on it, and take advice from your chartered accountant or labour law adviser. None of this is legal or tax advice. Offrd has no connection to the offices named and does not represent them. Checked 12 September 2026. Spot something out of date? Tell us at service@offrd.co.
When does Form 16 have to be issued?
By 15 June following the end of the financial year, under section 203 of the Income Tax Act, 1961. It covers 1 April to 31 March. Part A comes from the TRACES portal and carries the quarter wise summary of tax deposited. Part B carries the salary breakup, the exemptions claimed and the deductions under Chapter VI A.
An employer who deducted no tax because salary fell below the exemption limit is not obliged to issue it, though many do because employees ask.
What maternity leave does an employee get?
Twenty six weeks of paid leave for the first two children under the Maternity Benefit Act, 1961 as amended in 2017, and twelve weeks from the third child onward. Up to eight of those weeks can be taken before the expected date of delivery. Adoptive and commissioning mothers get twelve weeks in the circumstances the Act sets out.
The Act applies to establishments with ten or more employees, and entitlement needs eighty days of work with the employer in the twelve months before the expected date of delivery.
Frequently asked questions
Which district handles filings for Nagpur?
In Nagpur. Filings for a Nagpur employer go to offices appointed for that district rather than for the town.
Who collects professional tax from a Nagpur employer?
Maharashtra State Tax authorities under the Maharashtra State Tax on Professions, Trades, Callings and Employments Act, 1975 - the Commissioner of Profession Tax for the State and the jurisdictional Profession Tax Officer / State Tax Officer (Finance Department).
What does an employee who changed jobs mid year receive?
A separate Form 16 from each employer for the part of the year worked there. Both are needed to file the return, and the second employer can only compute tax correctly if the employee declares the earlier income.
How do you mark attendance for staff who never come to office?
The honest answer in most Nagpur firms today: you do not. The supervisor vouches, the register gets filled at month end from memory, and payroll runs on trust. That works until an incentive dispute or a client complaint makes someone check where a person actually was on the 14th.
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GPS check in from the phone
A delivery supervisor or sales rep opens the Atndnz app and checks in. The time and location record themselves. No calls, no register.
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QR code at the godown or office
Fixed locations get a printed QR code at the door. Staff scan it on entry. Warehouse shifts and office hours land in the same sheet.
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Geofence for site bound roles
Mark a work zone on the map, and check ins outside it get flagged. Useful for security postings and stockyard duty.
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One sheet into payroll
All of it flows into the month's attendance, which flows into payslips. The days a person worked are the days they are paid for, without an argument.
What paperwork does a Nagpur employer still owe on top of attendance?
The same set as any Maharashtra employer. Appointment letters for every hire, which the Labour Codes make mandatory. Payslips carrying EPF at 12% and 12%, ESI wherever the gross is Rs 21,000 or under, and professional tax at Rs 200 a month above Rs 10,000 with the Rs 300 February deduction. Relieving and experience letters at exit, plus a full and final settlement.
Offrd generates each of these from the employee's record, so the appointment letter, the payslip and the FnF statement all agree with each other. Your CA handles deposits and return filing with clean exports.
Is Rs 99 a document cheaper than what you do now?
Work it out for your own firm. A consultant drafting a letter charges Rs 500 to Rs 2,000 and takes days. A full HRMS charges a monthly minimum whether you hire or not. Offrd charges when you generate a document, or Rs 50 per active employee if you would rather subscribe. A 20 person distribution firm that hires five people a year spends less on documents than one consultant invoice.
Rates, and a calculator to test them, sit on the pricing page. For what the product does across the country there is the India page, and the rest of the state is listed on the Maharashtra hub.
Questions Nagpur businesses ask
Our drivers and loaders do not have smartphones. Can attendance still work?
Yes. A supervisor can manage check ins at a fixed point with the QR code, and staff with phones use GPS. You can mix methods within one team.
Does GPS tracking follow employees after work hours?
No. Check in and check out are moments the employee triggers, not continuous tracking. The record shows when and where they marked, nothing more.
We pay some staff daily and some monthly. Does payroll cope?
Payslips generate from attendance and the salary structure you set per employee, so mixed teams work. Your CA gets one export covering everyone.
Is there a minimum number of employees?
No. Firms with five people use Offrd on pay per use at Rs 99 a document. There is no monthly minimum and no setup fee.
What does the appointment letter include?
Designation, CTC break up, joining terms and annexures, generated as a branded PDF. The Labour Codes made appointment letters mandatory, so every hire should have one.
Know who worked, pay what is owed
Set up free in about two minutes. GPS attendance through Atndnz costs nothing extra for Offrd users.