HR software in Pune for small companies
Offrd is HR software for small companies in Pune. It turns a hiring decision into a branded offer letter the same day, runs onboarding from the joiner's phone, tracks attendance by QR code or GPS, and produces payslips with EPF, ESI and Maharashtra professional tax already calculated. Rs 99 per document or Rs 50 per employee per month. 50 free credits when you sign up.
Written for the offices of Pune, the software teams in Baner and Kharadi, the design studios in Aundh, the consultancies in Camp. Running a factory or workshop instead? The Pune industrial HR page covers PCMC and MIDC units.
Where does a Pune employer register and file?
Two layers apply to an employer in Pune. The local layer comes from Maharashtra and from Pune district. The central layer is the same everywhere in India.
Verify before you act. Office addresses, jurisdictions and rates change, sometimes without a public notice. Check the office with the department before you visit it, and put the compliance question to your chartered accountant or a labour law adviser. This is general information, not legal or tax advice. Offrd is not affiliated with any office named here and does not act for them. These details were verified on 12 September 2026. Send anything that looks wrong to service@offrd.co.
Which Pune industries are you hiring for?
Pune's engineering base is large and genuinely documented, over four thousand plots across ten MIDC estates, with the Baramati and Bhosri clusters carrying the biggest turnover figures in the district's own profile.
Rs 11,000 crore turnover and 11,500 workers, one of the two largest clusters documented in the district.
Rs 13,000 crore turnover and Rs 1,748 crore in exports, employing 7,000.
Pimpri alone carries 2,570 plots, the largest single estate in the district.
Rs 256.64 lakh turnover and Rs 42.7 lakh in exports, a much smaller cluster than the engineering trades.
Offices a Pune employer deals with
MSME and Udyam registration for the district.
Shops and establishment registration and labour compliance.
Maharashtra Labour DeptGST and commercial tax registration for employers.
Maharashtra GST DeptManages Baramati and the district's other MIDC estates.
MIDCConfirm this before you rely on it. Figures come from the district's profile current to July 2012 and are dated, no newer official recount was found for these clusters. The document lists 642 large scale units in the Pune area but the named list itself was not available in the source pages retrieved. Office addresses and contact details can change on a notification you will not see. Verify the office and its current jurisdiction before you act on it, and take advice from your chartered accountant or labour law adviser. None of this is legal or tax advice. Offrd has no connection to the offices named and does not represent them. Checked 12 September 2026. Spot something out of date? Tell us at service@offrd.co.
Does a labour welfare fund contribution apply here?
Only some states run a labour welfare fund, and where one exists both the employee and the employer contribute small fixed amounts set by the state. Collection is monthly in some states, half yearly or annual in others, and the coverage threshold is set by the state Act.
For a single state employer it is a minor task once or twice a year. For a company with offices in several states it gets fiddly, because the amount, the frequency and whether the fund exists at all change at the border.
What clauses do Indian appointment letters usually miss?
Confidentiality that survives the end of employment, a clean statement of who owns work product, the deduction authority needed to recover notice pay or an advance, and a clause covering transfer between locations. Small companies also skip the retirement age, which matters when someone has been there twenty years.
None of this needs long legal drafting. It needs a standard clause set that everyone in the company uses without editing it per hire.
Frequently asked questions
Which district is Pune in, for HR filings?
Pune sits in Pune. Labour offices are appointed district by district, so that is the line that decides who inspects you.
Who collects professional tax from a Pune employer?
Maharashtra State Tax authorities under the Maharashtra State Tax on Professions, Trades, Callings and Employments Act, 1975 - the Commissioner of Profession Tax for the State and the jurisdictional Profession Tax Officer / State Tax Officer (Finance Department).
Is the labour welfare fund the same as provident fund?
No. It is a state run welfare fund with small fixed contributions, separate from provident fund and from employee state insurance, and it is deposited with the state welfare board rather than with a central body.
How fast can a Pune company send an offer letter?
Same day, if the paperwork is not the bottleneck. Pune sits next to one of India's largest IT workforces, and your 20 person firm hires from the same pool as the Hinjawadi campuses. The candidate compares your speed with theirs.
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10 am, the decision
You pick the candidate and agree a CTC on the phone. Normally this is where the delay begins, because someone has to find last year's offer letter file and edit it.
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10:20 am, the structure
In Offrd you enter designation and CTC. Basic, HRA and allowances fill themselves and balance to the total. EPF and ESI apply by rule, no spreadsheet.
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10:40 am, the letter
A branded PDF with confidentiality and compensation annexures. Edit the wording in the letter editor if you want, with AI help, then send it.
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Before the weekend, onboarding
The joiner uploads Aadhaar, PAN and bank details from a phone. An AI check flags mismatches before you accept the record, and those details feed every payslip after.
What should a Pune payslip deduct?
Three statutory lines matter for most office teams here. EPF at 12% from employer and employee on wages up to the Rs 15,000 ceiling. ESI at 3.25% and 0.75% where monthly gross is within Rs 21,000, which mostly touches support and junior roles. And Maharashtra professional tax, Rs 200 a month for anyone earning above Rs 10,000, rising to Rs 300 in February.
One detail firms with large women teams often miss: women earning up to Rs 25,000 a month pay no professional tax in Maharashtra. Offrd applies that exemption from the employee's profile, so nobody has to remember it in March when the auditor asks.
What does Offrd replace in a small Pune office?
Usually four things. The Word folder of letter templates. The Excel sheet where leave balances live. The WhatsApp thread where people report working from home. And the monthly hour where a founder rebuilds payslips by hand.
What stays with your CA
Offrd calculates deductions and gives your accountant EPF ready exports. Depositing the amounts and filing returns remains the CA's job. That split works well for firms of this size, and we say it plainly rather than overselling.
Probation confirmations, increment letters, offer letters, POSH and leave policies from a guided builder, and full and final settlement at exit all come from the same system. Over 4,000 Indian companies run HR this way. See what Offrd covers across India or the other cities on the Maharashtra hub.
Questions Pune companies ask
Our developers work from home on Mondays and Fridays. Does attendance handle that?
Yes. Office days run on a QR code at the door, home days on GPS check in from the Atndnz app. Payroll sees one combined sheet, not two systems to reconcile.
We already use spreadsheets that mostly work. What is the actual gain?
Time and error rate. Letters stop being fresh edits of old files, statutory lines calculate themselves, and month end payroll becomes an evening instead of a weekend.
Can we issue internship offers cheaply during placement season?
Yes. On pay per use each offer letter costs Rs 99, and on the subscription interns count only while active. A batch of six interns does not change your plan.
Do we need training for the person who runs HR part time?
No formal training. Setup takes about two minutes and the flows are forms. Most admins issue their first letter the same morning they sign up.
Is there a Pune office we can visit before deciding?
Support is online, by chat and email at service@offrd.co, with a demo bookable anytime. The 50 free credits let you test the whole flow before paying anything.
Your next Pune hire, papered the same day
Register free, generate a real offer letter with the 50 free credits, and judge the output yourself.