How do you track attendance across more than one site in Kolar?
Put every site into one employee list and let each site use the check in method that suits it. A gate can run a QR scan, staff who travel can check in with GPS, and an existing biometric device can import as CSV. All three land in the same attendance record, which is what payroll reads from. Offrd charges Rs 99 a document or Rs 50 per active employee a month.
Kolar's employers often sit on the edge of the Bengaluru industrial belt, which means a unit here, an office there, and people who move between them. The usual result is three attendance sources that nobody reconciles until payroll day.
What does an employer in Kolar have to file, and with whom?
The offices below are the ones a Kolar employer actually deals with. Kolar is in Kolar district, and the district matters because several of these are district level appointments.
Read this as a starting point, not as the last word. Addresses and rates here were right when they were checked and may not be today. Confirm the office and its address with the department itself, and take a professional view from your chartered accountant or labour law adviser before relying on any of it. None of this is legal or tax advice. Offrd has no connection to the offices named and does not represent them. Checked 12 September 2026. Spot something out of date? Tell us at service@offrd.co.
Where do Kolar employers sit, industry by industry?
Kolar calls itself the land of silk, milk and gold, though only two of those three hold up today. The district's own economic profile lists dairy, sericulture and floriculture as its current pillars, gold mining at the old Kolar Gold Fields wound down years ago and is not listed as an active employer.
One of the two activities the district itself points to as a current employment source, alongside silk.
Consistent with the district's own branding, and confirmed on its official economy page as an ongoing activity, not just history.
Listed alongside dairy and sericulture as a current agricultural employment source.
These sit on the eastern industrial corridor out of Bengaluru and cover general manufacturing and auto ancillary work.
Where a Kolar employer registers and asks questions
MSME and Udyam registration for the district.
Shops and establishment registration across the state.
Karmika Mitra portalFlat state level professional tax, Rs 200 a month.
Karnataka Commercial TaxesAdministers the Narasapura, Malur and Vemgal industrial areas in the district.
KIADBConfirm this before you rely on it. Kolar Gold Fields is a well known part of the district's history, but the mines closed years ago and the district's current economic profile does not list mining as an active activity, so it is left out as a present day employer here. Named tenant companies inside the Narasapura/Malur/Vemgal estates could not be confirmed. Office addresses and contact details can change on a notification you will not see. Verify the office and its current jurisdiction before you act on it, and take advice from your chartered accountant or labour law adviser. None of this is legal or tax advice. Offrd has no connection to the offices named and does not represent them. Checked 12 September 2026. Spot something out of date? Tell us at service@offrd.co.
How fast does a full and final settlement have to be paid?
Final wages are due within two working days of the last working day, under section 17(2) of the Code on Wages, in force since 21 November 2025. That covers resignation, termination and retirement alike. The 30 and 45 day settlements that were normal in India before that date no longer meet the rule for wages.
Gratuity keeps its own timeline of 30 days under the Payment of Gratuity Act. Leave encashment and bonus sit on separate footing again, so a settlement is not one deadline but several.
When should the appointment letter be issued?
On the joining date, or within the first few days. Waiting until the end of probation is common and it is a mistake, because the terms that govern probation itself sit inside the appointment letter. An employee who is confirmed without ever signing one has been working on an offer letter and a set of assumptions.
For a growing company in Karnataka, the practical rule is simple. Offer letter at acceptance, appointment letter on day one, confirmation letter at the end of probation, and every one of them generated from the same stored terms so the three documents agree.
Frequently asked questions
What district does Kolar fall under?
Kolar is in Kolar. The district matters because the labour office, and in a few states the professional tax authority, are district level appointments.
Who collects professional tax from a Kolar employer?
Profession Tax Officer / Assistant Commissioner of Profession Tax / Deputy Commissioner of Profession Tax (the "assessing authority" under section 2(b)), under the Commissioner of Profession Tax, Government of Karnataka.
What goes into a full and final settlement?
Salary for the days worked, encashment of the earned leave balance, any reimbursement due, gratuity where five years of service have been completed, minus notice shortfall, advances, and any recovery the appointment letter authorises.
What has to be true before multi site attendance works?
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One employee list, not one per site
Every person appears once, tagged to a department or location. Two lists is how the same person ends up counted twice in a busy month.
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A check in method chosen per site, not per company
A gate does not need the same method as a field team. Forcing one method on everybody is the usual reason a rollout stalls in week two.
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Leave approved by one named manager
Leave routes to a single line manager who receives an email. No approval chain, no delegate matrix. For a firm this size that is the correct design, not a limitation.
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A record you can pull for a past month
The test is not whether today looks right. It is whether you can answer a question about last October without opening a cupboard.
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Payroll reading from attendance, not from a retyped sheet
Every retype is a chance for a number to change. If someone is copying attendance into payroll by hand, the reconciliation problem has moved rather than gone.
Why three registers become four
Nobody decides to run three attendance systems. A unit gets a biometric device because a supervisor asked for one. The office keeps a register because it always had one. Then a small team starts working away from both, and someone opens a WhatsApp group for their check ins, because that is faster than solving it properly. Now there are three, and the person doing payroll is the integration layer.
When that person is on leave, payroll is late. That is the real cost, and it is not visible on any invoice.
What does attendance have to prove?
Days present and days paid for each employee, for each month, tied to dates you can produce later. That is what a payslip depends on, what a full and final settlement depends on, and what any query about an old month depends on. It is also what an employee disputes when they think a deduction is wrong.
Adding a location changes none of the deductions. The employee and employer each put in 12% towards EPF up to the Rs 15,000 wage ceiling, ESI takes 0.75% and 3.25% while gross wages stay inside Rs 21,000 a month, and Karnataka professional tax lands at Rs 200 monthly once someone crosses Rs 25,000 of gross. What a second site changes is how reliably you know who worked, which is the input all three depend on.
What does adding a site cost?
Nothing extra for the site itself. Charging is per document at Rs 99, or per active employee at Rs 50 a month, so a second location costs whatever its people cost and no more. There is no per site licence, no separate attendance module to buy, and no setup fee, which is a real difference from platforms that price attendance and location tracking as add ons.
Pricing detail is on the pricing page. The monthly payroll run is covered on the payroll page, and other cities in the state are on the Karnataka hub.
Where the numbers came from, in order of appearance: Karnataka professional tax schedule, EPF rate and wage ceiling, PIB, ESI contribution rates, ESIC, ESI coverage wage limit, ESIC. None of this is legal advice, and your accountant should confirm what applies to you.
Attendance questions from Kolar employers
Can one account cover a unit and a separate office?
Yes. Employees are filtered by department or location inside one login, so a second site does not need a second account or a second subscription.
Do we have to replace our biometric device?
No. Devices that export attendance as CSV can be imported, so the hardware you already paid for keeps working.
How does GPS check in work for staff who travel?
The Atndnz app records a check in with location for staff whose work is away from a fixed gate. Atndnz is included for paying Offrd customers.
What if someone works at two sites in the same month?
Their attendance is against the person, not the site, so the month reads as one record regardless of where each day was worked.
Does attendance feed the payslip automatically?
Yes. Days present and days paid come from the attendance record into the payslip rather than being typed in a second time.
Put the second site into the same list
Set up the account, add both sites' staff, and let the next payroll run read from one record instead of three.