How does a tour manager mark attendance while travelling?

By remote check in from any location, from their own phone. Staff who work at a pickup point can use GPS check in within a 500 metre radius.

Is there a cheaper way to pay for seasonal staff?

There are two ways to pay. The subscription is ₹50 per active employee per month, billed monthly on active headcount, and you can cancel any time. Credit packs start at ₹99 for 10 credits, and an offer letter costs 10 credits.

Do I pay separately for each branch office?

No. Billing is ₹50 per active employee per month for the whole business. Each office is a site with its own geofence, and payroll runs in a single cycle. There is no seat block and no minimum headcount.

Can tour managers claim advances and expenses through Offrd?

No. Expense claims and reimbursement are not part of Offrd. Allowances that are part of the salary structure go into payroll in the usual way.

Does Offrd handle bookings or itineraries?

No. Bookings, ticketing, itineraries and supplier accounts stay in the systems you use for them. Offrd keeps the staff side only.

What does a tour operator with 20 employees pay?

₹1,000 a month on the subscription plan, which is ₹50 per active employee. It covers documents, EPF, ESI, professional tax and gratuity calculation, attendance and leave management. There is no setup fee.

HR and payroll software for travel agencies and tour operators

Offrd costs ₹50 per active employee per month, with no minimum headcount. Office staff mark attendance by QR, tour managers who are away with a group check in remotely from wherever they are, and everyone stays on one employee record. A tour operator with 20 employees, 6 of them on the road, pays ₹1,000 a month.

Start free with 50 credits Book a demo

Last updated 11 October 2026

Why is attendance hard when half the team is on tour?

A tour manager leaves with a group and may be gone for days. The office register shows a ragged gap that somebody has to explain at month end.

Travel agencies also have people who never leave the desk, in ticketing, visa and documentation, and accounts. They need a plain shift and a payslip.

Some travel businesses hire extra people for their busy months, and the paperwork turns into a muddle. A letter that takes an hour to draft is a nuisance when six people join in a week.

How do tour managers mark attendance while they are travelling?

A tour manager can check in remotely from any location, and field staff such as airport or station pickups check in by GPS within a 500 metre radius. The location is recorded with the check in. Office staff scan the QR code at the entrance.

Each office is a site with a name, a code, a location and a geofence radius. Named shifts carry a start time, an end time and a grace period, and live status gives a plain view of who is working, on a break or not working.

Role	Where they work	How attendance is marked
Ticketing and reservations	Office	QR at the entrance, named shift
Visa and documentation	Office	QR check in
Tour manager away with a group	Wherever the tour is	Remote check in
Airport or station pickup	On the road	GPS check in
Accounts	Office	QR check in
A branch office	A separate location	A separate site with its own geofence

Which letters and records does a travel business need for its staff?

Under the Labour Codes in force from 21 November 2025, every employee must get a written appointment letter. That includes the extra staff taken on for a busy season.

Offer letters, onboarding, probation, increment, experience and relieving letters come from one generator, which beats a hodgepodge of Word files. The salary structure balances against total CTC, and the PIN code of the office fixes the state for professional tax.

Onboarding verifies Aadhaar and PAN in real time, and letters go out for e signature, which saves a slog when six people join in a week. Offrd tracks probation confirmation dates and generates the letter when it falls due.

Fixed term employees qualify for gratuity after one year of service under the Labour Codes. Settlement for a leaver is a separate module with its own reference number, 19 standard deduction heads and 13 exit payout heads.

The statutory part is calculated inside payroll and not submitted anywhere. Provident fund is 12 percent from the employer and 12 percent from the employee on the ₹25,000 wage ceiling, and ESI is 3.25 percent from the employer and 0.75 percent from the employee for as long as gross pay stays under ₹21,000. Professional tax comes from the state that the office PIN code resolves to. Gratuity is wages times 15, times years of service, divided by 26. Filing returns is not part of it. The EPFO ECR and the TRACES 24Q stay with your CA, who receives the payroll in EPF return format.

What does Offrd not do for a travel agency?

Bookings, ticketing, itineraries, visa applications and supplier accounts are not in Offrd. Tour advances and expense claims are also outside it, because expense management is not part of Offrd.

Performance reviews, OKRs, 360 feedback, expense claims, a helpdesk and an asset register are also absent. On the hiring side, Pre-Hire screens resumes before the interview, ranks them and suggests interview questions. The interview and the hiring decision stay with you.

Offrd also calculates statutory amounts and does not file them. If your main need is returns that file themselves, better to hear that now than after signup.

One tour operator, 20 employees, 6 of them on the road

₹1,000 a month

Attendance, every kind of document, statutory calculation and leave management. No minimum headcount, no setup fee.

Signup brings 50 free credits, with no card. That is enough for one appointment letter, one onboarding pack and about a dozen payslips.

Related industry guides

What do travel agency owners ask?

How does a tour manager mark attendance while travelling?: By remote check in from any location, from their own phone. Staff who work at a pickup point can use GPS check in within a 500 metre radius.
Is there a cheaper way to pay for seasonal staff?: There are two ways to pay. The subscription is ₹50 per active employee per month, billed monthly on active headcount, and you can cancel any time. Credit packs start at ₹99 for 10 credits, and an offer letter costs 10 credits.
Does every employee need an appointment letter?: Yes. Under the Labour Codes in force from 21 November 2025, every employee must get a written appointment letter, including staff hired for a season.
Do I pay separately for each branch office?: No. Billing is ₹50 per active employee per month for the whole business. Each office is a site with its own geofence, and payroll runs in a single cycle. There is no seat block and no minimum headcount.
Can tour managers claim advances and expenses through Offrd?: No. Expense claims and reimbursement are not part of Offrd. Allowances that are part of the salary structure go into payroll in the usual way.
Does Offrd handle bookings or itineraries?: No. Bookings, ticketing, itineraries and supplier accounts stay in the systems you use for them. Offrd keeps the staff side only.
What does a tour operator with 20 employees pay?: ₹1,000 a month on the subscription plan, which is ₹50 per active employee. It covers documents, EPF, ESI, professional tax and gratuity calculation, attendance and leave management. There is no setup fee.

How do you try Offrd with a team on tour?

Signup brings 50 free credits, with no card. Put two tour managers on remote check in for one trip, and eyeball the attendance summary when they are back.

Start free with 50 credits Book a demo See attendance management

Statutory rates follow the published rules of the Employees' Provident Fund Organisation and ESIC, and the Labour Codes notified by the Ministry of Labour and Employment. Several limits vary by state. This is general information and not legal advice. Confirm your own position with your CA or legal adviser. Questions go to service@offrd.co.