Event companies manage a core full-time team alongside a large pool of freelance crew that changes with each show. Both need proper documentation. The full-time team needs standard employment records. The crew needs appointment letters and payslips that match the engagement.
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Tools your admin or accountant can run from day one.
Offer Letters
Create appointment letters for Event Managers, Coordinators, AV Technicians, Emcees, and per-day crew in minutes. Distinct templates for permanent and event-specific engagements. See all formats.
Payroll
Generate payslips with per-day rates, event-linked payments, and standard deductions. Clean breakup for finance and for crew members who need payslip records.
Attendance
Mark crew arrival at the venue via QR or location. Know who reached the site and when without paper registers. Useful for multi-day setups and large production teams. Open Atndnz.
Crew Records
Keep records for crew you use repeatedly. When the same lighting technician or AV team works across multiple events, their details and past engagement letters are already in the system.
Exit Letters
Crew members who move into full-time roles or need references for other production houses need proper experience letters. Generate in minutes. See supported documents.
Pricing
Rs.99 per document or Rs.50 per active employee per month. Event companies often use pay-per-use credits during busy seasons. See pricing.
Most event companies maintain a core team of 10 to 30 full-time employees alongside a freelance pool that can expand to 100 or more for a large event. The core team typically has some HR documentation in place. The freelance crew rarely does.
The Contract Labour Act requires written contracts for workers engaged through contractors. For direct crew engagements, a short appointment letter specifying the event, role, dates, and rate of pay provides the basic protection both sides need. Most event companies skip this because it feels like unnecessary overhead during the rushed pre-event period. Offrd reduces that overhead to a few minutes per person.
Payments to event crew are also an area where disputes arise regularly. When a crew member claims they worked an extra day that was not counted, or that their per-day rate was different from what they received, having a clear payslip that shows the rate and the calculation resolves the argument. Without a payslip, it becomes a word-against-word situation.
Companies that manage recurring events, annual conferences, or franchise event formats can benefit from keeping a reusable crew database. Crew members you have worked with before are already in the system with their details and past engagement records. Re-engaging them for the next show takes minutes.
Register your company, add your core team, and create your first event crew letter today.
Yes. Add crew for each engagement, generate their letters and payslips, and mark them inactive once the event is done. The records stay in your account.
A short appointment letter specifying the event, role, date, and rate of pay. This satisfies the Contract Labour Act requirement and gives the crew member a clear record.
EPF applicability depends on whether your establishment is covered and whether the worker earns below the threshold. Workers engaged for fewer than 240 days in a year are generally excluded. Confirm with your compliance adviser for your specific situation.
Add per-day or per-event pay components in the payroll section. These appear as separate line items on the payslip alongside any deductions.
Yes. Crew members added to your Offrd account remain in the system. Re-engage them for future events without re-entering their details.