IT services companies hire in spurts. A new client project means 5 to 10 offers in a week. A project end means the same number of exits. The HR system needs to keep up with that pace without adding overhead.
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Tools your admin or accountant can run from day one.
Offer Letters
Create offer and joining letters for Developers, QA Engineers, Business Analysts, Project Managers, and contract staff in minutes. Separate templates for permanent, contract, and intern hires. See all formats.
Payroll
Generate payslips with PF, ESI, and TDS. Add client-linked allowances, project completion bonuses, and variable pay inputs clearly per employee. Exports for your accounts team.
Onboarding
Collect PAN, Aadhaar, bank details, and any client-mandated background verification documents online before day one.
Increment Letters
IT services companies run annual or bi-annual appraisal cycles. Increment and confirmation letters generated cleanly reduce the administrative backlog during appraisal month.
Exit Letters
Generate experience and relieving letters quickly when staff move between projects, vendors, or companies. See supported documents.
Pricing
Rs.99 per document or Rs.50 per active employee per month. Pay-per-use suits companies with seasonal hiring peaks. See pricing.
Small and mid-size IT services companies in India often have a gap between their technical sophistication and their HR documentation quality. The engineering and delivery functions are well-organized. The HR function is frequently an afterthought, with offer letters drafted by the CEO in Word, payslips generated by the CA once a month, and no systematic record of increment history.
This gap becomes visible at three moments. The first is enterprise client empanelment. Large corporate clients and government agencies applying vendor due diligence ask for employment records for billable resources. The second is STPI or SEZ compliance checks, which include staff documentation reviews. The third is any transaction involving the company itself, whether a fundraise, an acquisition, or a partnership that requires a data room.
Contract staff are the most common documentation gap. IT services companies frequently engage developers and QA engineers on 3 to 6 month project contracts. If these engagements are not documented with proper appointment letters, they create ambiguity about the employment relationship that can become problematic when the engagement ends, whether smoothly or otherwise.
Variable pay structures in IT services also need careful payslip handling. Client-linked allowances, project completion bonuses, and bench allowances all need to appear clearly on the payslip. When an employee disputes a variable payout or needs to show their CTC structure for a visa application, the payslip is the primary document.
Register your company, add your team, and create your first offer letter today. No credit card needed.
Yes. Offrd supports permanent, fixed-term, and contract appointment letter templates.
Add any allowance component manually per employee in the payroll section. It appears as a labeled line item on the payslip.
Yes. TDS components are supported in payslip generation. Your CA can advise on the correct TDS figures per employee.
Offrd can generate records going forward from when you register. For backdated documentation, consult your legal adviser on what is appropriate.
Generate the experience and relieving letters directly from the employee record. The payslip for the partial month can be generated with the appropriate number of working days.