Calculator · Updated 11 September 2026

How much are you paying for HR software?

Q: Does Offrd have a minimum contract or setup fee?

No setup fee, no minimum contract. 50 free credits at signup. Subscription runs month to month.

Adjust your team size and usage. The calculator runs the maths on Offrd vs Keka vs greytHR live and tells you which Offrd mode, subscription or pay-per-use, comes out cheaper.

Pricing reflects vendor-published plans as of April 2026. Verify before signing.

Employees

Payslips per month

Offer letters per month

Premium offer features

Offrd plan:

Annual savings with Offrd vs competitor at your team size

Keka, what you pay

PlanFoundation (up to 100)

Monthly base₹9,999

Headcount add-ons₹0

Total per month₹9,999

Annualised₹1,19,988

Offrd, Auto

Subscription rate₹50 / employee / month

Pay-per-useCredit packs (auto-minimised)

Team size15

Total per month₹750

Annualised₹9,000

Feature snapshot

Feature	Keka	greytHR	Offrd
Payslip generation	✓	✓	✓
Offer letters	✓	✓	✓ (50 free credits)
Onboarding	✓	✓	✓
Attendance	✓	✓	✓
Leave management	✓	✓	✓
Policy generator	✓	✓	✓
Setup fee	Varies	Varies	None
Month-to-month flexibility	Tier minimums	Tier minimums	✓

Vendor	Plan / rule	Per month	Per year
Keka	Not published. Third party estimate ₹9,999 up to 100	₹9,999	₹1,19,988
greytHR	Essential, ₹2,495 up to 50; +₹45 beyond	₹2,495	₹29,940
Offrd	Cheaper of subscription (₹50/emp) or pay-per-use	₹750	₹9,000

How the maths works

Three inputs drive the calculation: team size, payslips run per month and offer letters issued per month. The premium offer toggle adds points for branding removal, e-signature and longer storage on those offer letters.

For Keka and greytHR, the calculator uses the published tier base and the per-employee rate beyond the included headcount band. For Offrd, it computes both subscription (₹50 per active employee per month) and pay-per-use (credit packs sized to your monthly document load) and shows the cheaper of the two when Auto mode is selected.

Numbers exclude GST. Promotions, custom enterprise pricing and regional discounts are not modelled. Verify on the vendor's pricing page before final commitment.

A 15 person team with 5 offer letters a month and 15 payslips runs about ₹750 per month on Offrd, where the same workload sits inside Keka's Foundation plan at ₹9,999. The Keka tier covers up to 100 employees, but the small team does not benefit from that headroom. A 60 person team gets a different picture, Offrd subscription costs ₹3,000 a month, greytHR's Essential at the same headcount is ₹2,945, and Keka's Foundation still runs ₹9,999. As headcount rises, the gap narrows on the per employee subscription, but the flat tier vendors continue charging for unused headcount room until you cross into the next band.

What else to count when comparing HR software

The monthly invoice is one line item. The total cost of running HR software has more parts.

Setup fee. Some platforms charge a one time onboarding fee that does not appear in the monthly price. Ask for the figure in writing, since it can be material on top of the monthly subscription.
Minimum contract length. Annual commitments lock you in. If the platform turns out to be wrong for the team in month three, the remaining nine months still sit on the books.
Per document charges hidden inside premium features. Branding removal, longer storage, e signature, and regional language exports often each sit on a separate line.
Storage limits on documents. Some plans expire offer letters or payslips after a fixed window. If you need them at audit time five years later, that becomes a problem.
User seats versus active employee count. A few vendors charge per HR user as well. For a small HR team that doubles as recruiting and payroll, that adds quickly.
Cost of switching out later. Export formats matter. If the platform only gives you PDFs and no structured data, migrating to a new system in two years means rebuilding the employee record.
Integration cost. If your accounting system is Zoho Books or Tally, ask whether the HR tool talks to it natively or needs custom work.
Training and adoption time. A heavier platform takes longer for an HR team to use confidently. The first six weeks of slow usage is a real cost.

The calculator above only handles the visible monthly fee. The rest sits in the contract and the support email thread. Read both before you sign.

Questions to ask before signing

A short list HR and finance can run through with each vendor on the shortlist. Most of these answers belong in writing.

What is the all in monthly cost for our team size, including any add ons we will use?
Is there a setup fee or implementation charge?
What happens to the price when we cross the next headcount band?
Can we move between plans during the contract, up or down?
What is the minimum commitment and the notice period to exit?
Where are payslips and offer letters stored, and for how long?
What does the data export look like if we leave?
Are statutory updates, PF rate changes for example, included or billed separately?
Who pays for changes when state Shops and Establishments rules change?
What is the response time on a payroll critical issue, in writing?

If a vendor will not put most of these in writing, the cost picture is not as clean as the homepage suggests.

Common questions

How much does Offrd cost per month for a 20 person team?

On the subscription plan, ₹50 per active employee per month. For 20 employees that comes to ₹1,000 per month. If your monthly document usage is low, pay-per-use can come out cheaper. Auto mode shows whichever wins for your inputs.

What is Keka's starting price in India?

Keka does not publish pricing and quotes on a sales call. Third party listings put the Foundation tier near ₹9,999 per month for up to 100 employees, and they disagree with each other by roughly 40 percent, so ask Keka for a written quote.

What is greytHR's starting price in India?

greytHR's Essential plan starts at ₹2,495 per month for up to 50 employees. Beyond 50, the charge is ₹45 per additional employee per month.

What is the difference between Offrd subscription and pay-per-use?

Subscription charges ₹50 per active employee per month and covers all features. Pay-per-use runs on credit packs you spend on payslips, offer letters and other documents. For low or irregular volume, pay-per-use is often cheaper.

Does Offrd have a minimum contract or setup fee?

There is no setup fee and no minimum contract, you get 50 free credits at signup, and the subscription runs month to month.

Ready to bring HR cost down?

Start with 50 free credits and no card, and switch between subscription and pay-per-use any time.