Gaya's hospitality and education businesses deal with seasonal demand and mixed staff. HR should not be the hard part.
होटल, शिक्षा और ट्रांसपोर्ट SMEs के लिए — आसान HR सॉफ्टवेयर।
A hotel in Gaya near the Vishnupad temple might employ 30 people during Pitru Paksha season and 12 in a quieter month. The owner is usually managing reservations, housekeeping, accounts, and staff issues at the same time. Writing offer letters by hand, keeping an attendance register at the front desk, and calculating wages for a mix of permanent and seasonal workers takes time that most owners do not have.
The sedulous work of maintaining clean HR records matters more now that the new Labour Codes require appointment letters for every worker, including seasonal and contractual staff. Offrd handles offer letters in under three minutes, attendance via QR at entry points or phone location for drivers and guides, and payslips each month with the correct deductions. When a seasonal worker returns the following year, you reactivate their record and issue a fresh letter. Nothing needs to be rebuilt from scratch.
From account setup to your first payslip, most businesses are running within a day.
Add your company details and create the designations you actually use: front desk, housekeeping, cook, driver, teacher, admin. Each can have its own salary structure.
Start with your year-round team. When the pilgrim season approaches, add seasonal workers with defined employment periods. Their records stay in the system after the season ends.
Staff scan on arrival and departure. For drivers and tour guides who are never at a fixed point, the geo-location check-in works from any phone. You stop chasing the attendance register.
For a hotel team of 25, payslips for the whole month take about five minutes to generate and download. Seasonal workers on short engagements get payslips only for the months they are active.
The HR problems here are specific. These are the ones Offrd solves most often.
Onboard and offboard seasonal workers cleanly without losing document history.
Staff can navigate the platform in Hindi, reducing dependence on a single English-fluent HR person.
New hires at lodges and restaurants can be onboarded and have their offer letter in hand on the same day.
Single-owner hotels and transport operators can run all HR without any dedicated staff for it.
All four Labour Codes came into effect on 21 November 2025. Three changes directly affect how small businesses manage HR.
Under the new Codes, every employer must issue a formal appointment letter to all workers, including contractual and fixed-term staff. Verbal agreements are no longer sufficient. Offrd generates compliant appointment and offer letters in under three minutes.
The Code on Wages requires that basic salary form a minimum of 50 percent of an employee's total gross wages. Businesses that currently have low basic pay and high allowances will need to restructure their CTC. This also affects PF, gratuity, and ESI calculations, as these are computed on wage components.
Previously, gratuity required five years of continuous service. Under the new Social Security Code, fixed-term and contractual employees become eligible for gratuity after completing one year of service. Businesses that rely heavily on fixed-term or seasonal workers will need to factor this into cost planning.
Questions we hear most often from businesses getting started in Gaya.
Hotels and lodges in Gaya need HR software that handles seasonal staff, quick onboarding, and simple attendance for housekeeping and front desk teams. Offrd covers all three. You can add, deactivate, and reactivate staff each season without losing records, and onboard new hires with an offer letter on the same day.
Place a QR code at the entry point of each floor or department. Staff scan on arrival and departure. Offrd records the time and date automatically. For transport staff and drivers who move between sites, the geo-location check-in option works from their phone.
Add the employee, set a fixed employment period in the contract type field, and generate the offer letter from the template. The whole process takes under three minutes. When the season ends you deactivate the employee. When they return next season, reactivate and issue a fresh letter.
On the subscription plan at Rs 50 per active employee per month, a 25-person team costs Rs 1,250 per month. This covers unlimited payslips, attendance tracking, and all HR letters. The first five offer letters each month are free with no credit card needed to start.
Yes. Schools and coaching institutes can manage teaching and non-teaching staff separately with different salary structures. Appointment letters, attendance, and monthly payslips with PF and ESI components are all available from the same account.
Under the new Labour Codes effective November 2025, fixed-term employees become eligible for gratuity after one year of service. For permanent staff the rules remain similar to before. Our Gratuity Guide covers the calculation formula and current eligibility rules in detail.
Yes. All four Labour Codes came into effect on 21 November 2025, replacing 29 older central labour laws. Three changes are directly relevant to small businesses. First, appointment letters are now mandatory for all workers, regardless of employment type. Second, basic pay must be at least 50 percent of an employee's gross wages, which may require restructuring existing salary components. Third, fixed-term employees become eligible for gratuity after one year of continuous service instead of the earlier five-year threshold. The detailed Central and State rules, including Bihar-specific rules, are still being finalized and are expected around April 2026. During this transition, existing HR practices continue to apply alongside the new Codes. The most immediate step for any business is ensuring every employee has a formal appointment letter on record.
India-specific statutory guides relevant to Gaya businesses.