Darbhanga has a large base of educational institutes, clinics, and retail businesses. Most manage HR the hard way. There is a simpler option.
शिक्षा, हेल्थकेयर और रिटेल SMEs के लिए — आसान HR सॉफ्टवेयर।
A coaching institute in Darbhanga with 40 teachers and support staff often has no formal HR system at all. Teachers join on verbal terms, attendance is marked in a physical register that nobody checks unless there is a dispute, and payslips exist for some staff but not others. The principal is aware this needs fixing but the problem keeps getting pushed back because there is no obvious place to start.
The lacuna in records becomes urgent in a specific situation: when a teacher leaves and asks for an experience letter with correct tenure dates, or when a clinic's PF inspector asks for payslip records going back six months. Offrd is where you start. Add your existing staff with their correct joining dates, issue them formal appointment letters, and begin tracking attendance. Most institutes are fully set up within a working day.
From account setup to your first payslip, most businesses are running within a day.
Do not wait for new hires. Add teachers and staff who are already with you. Enter the date they actually joined. This means you can generate accurate experience letters and calculate gratuity correctly from day one.
Full-time teachers, visiting faculty, and support staff follow different schedules. Set the appropriate rule for each role. A visiting teacher who comes three days a week is tracked differently from a full-time admin.
Under the new Labour Codes this is now a legal requirement. Generate letters for existing staff from their employee record. It takes about two minutes per person and produces a dated PDF that both sides have on file.
Once salary structures are set and attendance is running, payslip generation at month end takes a few minutes for the whole team. PF and ESI deduction lines calculate automatically for covered staff.
The HR problems here are specific. These are the ones Offrd solves most often.
Onboard teaching staff cleanly with appointment letters and attendance records from day one.
Retail stores with morning and evening shifts can track attendance without manual registers.
Keep employment documents and payslip history for medical and support staff in one place.
See attendance summaries and payslip status without navigating complex menus.
All four Labour Codes came into effect on 21 November 2025. Three changes directly affect how small businesses manage HR.
Under the new Codes, every employer must issue a formal appointment letter to all workers, including contractual and fixed-term staff. Verbal agreements are no longer sufficient. Offrd generates compliant appointment and offer letters in under three minutes.
The Code on Wages requires that basic salary form a minimum of 50 percent of an employee's total gross wages. Businesses that currently have low basic pay and high allowances will need to restructure their CTC. This also affects PF, gratuity, and ESI calculations, as these are computed on wage components.
Previously, gratuity required five years of continuous service. Under the new Social Security Code, fixed-term and contractual employees become eligible for gratuity after completing one year of service. Businesses that rely heavily on fixed-term or seasonal workers will need to factor this into cost planning.
Questions we hear most often from businesses getting started in Darbhanga.
Schools and coaching institutes in Darbhanga need HR software that handles teaching and non-teaching staff separately, generates appointment letters, tracks daily attendance, and produces monthly payslips with PF and ESI components. Offrd covers all of these from a single account with no minimum employee count.
In Offrd, add the teacher as an employee with their designation and salary. Select the offer or appointment letter template and download as PDF. The process takes under three minutes. Under the new Labour Codes effective November 2025, appointment letters are now mandatory for all workers, including teaching staff.
You can define separate attendance rules for different employee categories. Full-time staff follow the standard daily attendance. Visiting doctors or part-time staff can be set up with different check-in requirements. QR-based attendance works for clinic entry points.
Yes. Even for five employees you still need offer letters, attendance records, and payslips. The pay-per-use plan at Rs 99 per document keeps costs very low for small teams. The new Labour Codes also make appointment letters mandatory regardless of business size, so having a system that generates these in minutes is practical.
Private schools with 20 or more employees are generally covered under PF. ESI applies where employees earn within the applicable wage ceiling. Our PF Calculation Guide and ESI Contribution Guide cover the current thresholds and rates. Below 20 employees these contributions are not mandatory but can be applied voluntarily.
Yes. The interface is designed for business owners and administrators without HR expertise. There are no complex configurations. Most users are up and running within 15 minutes of registering. The first five offer letters every month are free.
Yes. All four Labour Codes came into effect on 21 November 2025, replacing 29 older central labour laws. Three changes are directly relevant to small businesses. First, appointment letters are now mandatory for all workers, regardless of employment type. Second, basic pay must be at least 50 percent of an employee's gross wages, which may require restructuring existing salary components. Third, fixed-term employees become eligible for gratuity after one year of continuous service instead of the earlier five-year threshold. The detailed Central and State rules, including Bihar-specific rules, are still being finalized and are expected around April 2026. During this transition, existing HR practices continue to apply alongside the new Codes. The most immediate step for any business is ensuring every employee has a formal appointment letter on record.
India-specific statutory guides relevant to Darbhanga businesses.