HR made easy for Innov8 startups

What documents should an employee leave with?

The settlement statement, the relieving letter, the experience letter, and later the Form 16 for the year. Where provident fund applies, the employee also needs their universal account number and the exit date marked in the fund record so the next employer can link rather than duplicate it.

Marking the date of exit in the fund record is the step most often forgotten, and it blocks the transfer at the other end.

separation letters

Does minimum wage apply to salaried office staff?

It applies to employees in scheduled employments, and the schedules in most states include shops and commercial establishments. Office roles paid well above the notified rate are not a practical concern. Entry level, support and field roles at a company in India can be, particularly once the split between basic pay and allowances is taken into account.

The test runs on wages as defined, not on the headline CTC, which is why a generous CTC can still sit on a wage that falls short.

what counts as basic salary

What else does the Maternity Benefit Act require?

An establishment with fifty or more employees has to provide a creche facility and allow the employee four visits a day to it. Where the nature of the work allows, the employer and employee can agree to work from home after the leave ends, on terms they settle between them.

Every employer covered by the Act has to tell each woman in writing, at the time of appointment, what her benefits under the Act are. That is a document requirement, and for a company in India it belongs in the joining kit.

the statutory compliance checklist

How long do payslips and wage records have to be kept?

Wage and attendance registers are inspection documents, so they are kept for the period the applicable Act and rules set, commonly three years and in several states longer. The safer habit at a company in India is to keep every issued payslip indefinitely, because it costs nothing and it is the first thing asked for in a provident fund enquiry or a wage claim.

Records only help if they are consistent. A payslip regenerated from current settings two years later will not match the one issued at the time unless the issued copy was stored.

muster roll and wage registers

Why teams at Innov8 pick Offrd

Simple tools that keep you compliant and moving fast.