Home Features Offer Letter Customization

Offer letter customization, the way Indian businesses actually need it

Use Offrd's Indian format as is, bring your own template, build a fresh one, or ask the AI to rework anything we provide. The letter goes out the door looking the way your company runs, not the way some template wanted.

4,000+ companies across India use Offrd. No card needed to start.

4,000+ Indian companies 50 free credits on signup Generation in under 2 minutes No training needed

Four ways to make the template yours

Customization on Offrd is not a single button. It is four separate paths, and most teams use a mix.

1

Use the Indian default format as is

The format already follows what Indian candidates recognize. CTC, basic, HRA, special allowances, probation, notice period, joining terms. Drop in role and salary, hit generate, the letter is ready in under two minutes. Most first time users do this for their first ten hires before changing anything.

2

Import your existing template

If your founders or HR head already signed off on a format, bring it in. Offrd holds your structure and fills the variables for every new hire. You stay in your tone, your layout, your phrasing. The drudgery of rewriting the same letter for every candidate goes away.

3

Build a new template from scratch

New role, new grade, new clauses, build it your way. Save it, reuse it for every future offer at that level. Different templates for engineering, sales, ops, interns, contract hires, founders. No limit on how many you keep stashed in your account.

4

Ask the AI to edit any template

Open any Offrd template and tell the AI what to change. Reword a clause, restructure the salary breakup, add a joining bonus rule, soften the tone for an internal hire. The model rewrites that section and you decide what to keep. It is the offer letter version of having a junior HR draft sit next to you.

What you can actually change

Every field in the letter is yours. Below is a working list, not an exhaustive one.

Letterhead and logoYour branding, every page
Salary breakupBasic, HRA, allowances, special, variable
Joining bonus termsAmount, payment timing, clawback period
Probation lengthAnd confirmation rules tied to it
Notice period clausesDifferent for probation vs confirmed
Confidentiality and IPStandard or your own legal text
Reporting structureManager, function, dotted line
Tone of voiceFormal, warm, founder voice

What "AI edit" looks like in practice

You open the standard Offrd template. The probation clause is three months and you want a graded structure: one month review, then confirmation at three months only if review is clean. You type that into the AI box.

The model rewrites the clause, keeps the rest of the letter untouched, shows you a clean diff. You accept. Same letter, your rule, no rewrite from scratch.

This works for any clause. Salary breakup, leave policy reference, joining bonus claw back, IP assignment language, anything you can phrase in plain English.

You
Change probation to a one month interim review followed by confirmation at three months if the review is satisfactory. Keep the rest of the letter as it is.
Offrd AI
Rewrote the probation clause as a two stage review. First check at the end of month one, written feedback shared with the employee. Final confirmation at the end of month three, conditional on a satisfactory rating in both reviews. Salary, notice period, and other clauses are unchanged.

How offer letter tools compare on customization

Most teams have tried at least two of these before landing on a real platform. Quick honest read.

Approach
What customization actually means
Static Word templates
Full control over text, but every change is manual. Version drift creeps in across folders. Salary numbers get updated in one copy and not the other.
Free online generators
Quick output, locked layout. Customization stops at filling in fields. No place for your clauses, no Indian CTC structure, no reuse for the next hire.
Full HRMS suites
Deep customization, but the configuration usually needs an implementation partner. Built for 500 plus employee operations, priced for them, slow to roll out.
Offrd
Indian format default, import your own, build new, or ask AI to edit any of them. Built for SMEs and startups. Generation in under two minutes once your profile is in.

The same template feeds the rest of the hire

Whatever you customize at the offer stage carries forward. You set it once, the rest of the document chain inherits it.

Offer letter Onboarding Probation letter Confirmation Increment letter Separation, F&F, experience letter

No hunting for the same template six months later. The salary structure you set in the offer flows into payslips. The probation clause flows into the probation letter. The notice period flows into separation. One source of truth.

Pricing

Pick the plan that fits your hiring volume. Switch any time.

Pay as you use

₹99 per document

Best when you hire occasionally. No monthly commitment. Buy credits, use them when a letter goes out.

Subscription

₹50 per active employee per month

Best when you run continuous HR ops. Unlimited document generation, all features, everyone in your account.

Both plans start with 50 free credits. Indian businesses only. Pricing in INR.

Frequently asked questions

Can I import my own offer letter format into Offrd?
Yes. If your founders or HR head already signed off on a format, you can bring it into Offrd and use it as your standard. Offrd holds the structure and fills in candidate, role, salary, and date variables for every new hire. You stay in your tone and your layout.
Can I build a new template from scratch?
Yes. Create a fresh template for any role or grade, set the clauses you need, save it, and reuse it for every future offer at that level. New tone, new structure, new clauses, all built by you and stored in your account.
Can the AI edit the templates Offrd provides?
Yes. Open any Offrd template and tell the AI what to change. Reword a clause, restructure the salary breakup, add a joining bonus rule, soften the tone. The AI rewrites that section and you decide what to keep.
Is the default format suited to Indian conventions?
The default format follows Indian conventions for CTC structure, basic and allowances, probation, notice period, and joining terms. It is the format most Indian candidates already recognize. For appointment letters tied to the New Labour Codes effective 21 November 2025, Offrd handles those statutory fields separately.
How long does one offer letter take?
Once your company profile and role template are saved, a typical offer takes under two minutes to generate. You enter candidate name, salary, and start date. Offrd fills the rest from your saved settings and produces the letter for review or send.
Do I need training to use this?
No. The form is the editor. Anyone in your HR or founding team can open Offrd and produce a clean offer letter on day one. There is no template language to learn and no setup project to run before the first letter goes out.
How much does Offrd cost?
Offrd starts with 50 free credits when you register. After that, you can pay 99 rupees per document on a pay as you use plan, or 50 rupees per active employee per month on a subscription. Trusted by 4,000 plus companies across India.

Try it on a real hire

Register, save your company profile, generate your first offer letter in under five minutes. Fifty credits sit in the account waiting.