HR and payroll records for Indian exporters
Keep offer letters, attendance, payslips and wage registers in one place for your export unit. Be ready when Labour Code 2025 questions come up on wages, PF, ESI and safety.
- Made for export factories, warehouses and packing units across India.
- First 5 offer letters free every month. No long lock in.
- English only product, easy for CAs and labour advisors to review.
Already registered? Login and generate payslips or letters.
Where exporters struggle with HR records
Export units manage loaders, packers, quality staff, drivers and office teams spread across factories, depots and ports. HR and payroll work often sits in Excel files and scattered letters. When a shipment is blocked or an inspection starts, this becomes a real risk.
Daily HR gaps that hurt during inspections
- Offer letters, experience letters and contractor details stored in different email threads.
- Attendance for loading and packing shifts recorded on paper and never moved to a system.
- Payslips created in Word without a consistent wage breakup or PF / ESI fields.
- No single place to see who is on roll, who is on contract and who moved to a different unit.
What changed with Labour Code 2025
- Basic pay generally expected to be at least 50% of total wages for most employees.
- Deductions over 50% of wages can attract questions and penalties.
- Safety and working conditions in factories and warehouses are covered by the central OSH Code.
- PF and ESI contributions that are deducted but not deposited carry strict penalties and even jail at central level.
Penalty ranges under the Codes can now run into several lakh rupees for serious safety gaps or repeat non compliance. The safest base is clean wage slips, attendance and social security records that your CA or labour expert can review quickly.
How Offrd fits into an exporter’s HR stack
Offrd is a simple HR document and payslip tool built around Indian practice. Exporters use it to standardise letters and records while continuing with their existing accounting or ERP systems.
Letters from hire to exit
- Create offer, appointment, probation and confirmation letters in a neat, repeatable format.
- Generate transfer letters when staff move from one plant or unit to another.
- Issue relieving and experience letters at exit without retyping in Word.
Payslips aligned with wage and social security rules
- Capture basic, HRA, allowances and variable pay in a single payslip layout.
- Record PF, ESI, Professional Tax and income tax amounts clearly for each pay cycle.
- Use internal checks that nudge you toward the 50% basic and 50% maximum deduction structure for new offers.
- Export payslip history when banks, buyers or auditors ask for proof of salary payment.
Digital registers that support Labour Code 2025 reviews
- Move wage and attendance records into a searchable system instead of loose registers.
Export use cases Offrd works well for
Seasonal hiring for export peaks
Many exporters add packers, loaders and data entry teams in peak seasons. Offrd lets you create consistent letters for short term hires and track when they join and exit.
- Role templates for packers, loaders, quality checkers and supervisors.
- Clear CTC breakup that workers can understand and sign.
- Faster turnaround when you have a shipment cut-off date.
Multiple units and contract staff
Exporters often use job workers and contract labour at different facilities. With Offrd you keep a clean record of who is engaged where and under which employer.
- Record the principal employer and contractor name in letters and lists.
- Store copies of contracts, invoices and payment proofs alongside worker profiles.
- Make it easier for your legal advisor to see the complete picture when questions arise.
Safety and OSH records for factories and warehouses
Export factories and large warehouses fall under the central Occupational Safety, Health and Working Conditions Code. While safety design is handled by specialists, HR can keep basic records in order.
- Maintain staff lists with role and unit so safety responsibilities are traceable.
Audits by buyers and lenders
Buyers and banks increasingly ask for wage and social security proofs. Offrd helps you respond without a last-minute scramble.
- Generate payslip summaries per worker or per month.
- Show consistent salary structure for production and support staff.
- Export documents that external auditors can review without touching your internal folders.
Quick view of Labour Code 2025 for exporters
The central Labour Codes are now in force, with penalty ranges written inside each Code. Exporters do not need to memorise sections, but do need to keep core wage, attendance and social security data organised.
- Code on Wages – focuses on minimum wages, payment of wages, bonus and wage records. Clean salary structure and wage registers are the main defence.
- OSH Code – covers safety and work conditions in factories, logistics hubs and warehouses. General contraventions can attract penalties in the range of a few lakh rupees at central level.
- Social Security Code – brings PF, ESI, gratuity and other social security under one text. Non payment of contributions after deduction is treated seriously and can lead to jail plus fine.
- Industrial Relations Code – more visible for larger teams and units that hit headcount thresholds for layoff, retrenchment and closure provisions.
Official central texts and notifications are listed on the Offrd Labour Code penalty page. Use those as your base reference and let your legal and compliance advisors interpret them for your specific states and sector.
Short questions exporters often ask
These questions reflect how export owners, HR managers and CAs typically search and talk about HR tools. The answers are written so that you can skim them quickly.
Can Offrd work even if my payroll is in another system?
Yes. Many exporters use Offrd only for letters, payslips and wage registers, while payroll runs in an ERP or accounting package. Offrd keeps the documents neat and exportable while you keep your existing payment process.
Does this make my company automatically compliant with Labour Code 2025?
No software can guarantee compliance. Offrd focuses on keeping core records – wage slips, attendance inputs, letters and basic registers – clean and complete. Your CA or labour law expert still decides how the Codes apply to your unit.
Is Offrd available in regional languages?
Offrd is currently available in English for Indian businesses. Many exporters still find this helpful because legal and banking reviews are usually handled in English.
How much time will my team need to learn this?
Most teams start by entering company details once and generating a few offer letters or payslips. Since the fields are guided and formats are fixed, office managers and HR staff can manage basic work after a short onboarding call.
What are typical ways exporters talk about this need?
- How do I keep export factory payslips and PF records ready in one place?
- What is a simple HR tool for export units to manage offer letters and registers?
- How can I prepare wage records for Labour Code 2025 without a big HR team?
- Is there a light HR system that helps export factories document staff and contractors?
Start with your next export hire
Use Offrd for your very next worker or staff hire in the factory, warehouse or export office. Add your company details once, generate a clean offer letter, and see how it feels when everything sits in one dashboard.
Information on this page is prepared for awareness for Indian exporters and is not legal advice. Always consult a qualified labour law professional before taking final decisions on Labour Code 2025 for your company.